Unigames Committee Meeting #1 - 05/03/2020

by Autumn Brough 05/03/20

Unigames Committee Meeting #1 - 5/3/20, Thu W2

Attending:

Alistair Langton
Taylor Home
Jackie Shan
Emerald Aindow
Alice Rosario
Ashleigh Saringer
Gwen Sellner
Kyle Barrow

Apologies

Autumn Brough

Absent

Meeting Scheduled: 5:00 Meeting opened: 5:47

Reports:

President's Report:

Handed in the ERF and After Hours Access
Ran club carnival with Jackie and Gwen
Sorted out the one shot for tomorrow
Discussed regs with Taylor and Autumn
Why is 40% of my committee at the gym right now?
Spent five hours doing the chemistry equivalent of watching paint dry today

Vice-President's Report:

Made a new fresher campaign sign up form
Done a bunch of treasurer handover with Jackie
Went on a food run with the J-Dogs
Ongoing complaint management
Made whenisgood
Harrassed peeps to do whenisgood
Sorting email account inbox
Spoke to donald re membership transcribing

Treasurer's Report:

Did a food run with t-dog and also josh
Submitted treasurer training
Helped out at club carnival
Might be sick (treasurer curse? or mystery amelia sickness?
I have netsuite access now!!
Also we need more blank dnd character sheets that aren't just spell sheets lol
Gavin also suggested maybe having a couple more pregenerated dnd characters for the oneshot tomorrow? (we currently have 10)
Account balance: $2,436.34

Secretary's Report:

Updated the regulations on the website with last week's changes
Updated almost all passwords (still waiting on Twitch) and documented on drive
Wrote some code to upload the minutes for me
Unfortunately can't be present as I have to go be nice to my dad on his birthday
Things I'm currently looking at doing (please action me to do these): >Autumn: Figuring out a plan for using the mailing list to distribute newsletters/minutes >Autumn: Figuring out a proper handover sitdown with Donald >Autumn: Starting to update a lot of the content on the website (eg constitution from 2017) >Autumn: Talked to Alistair about transcribing the signup forms, im happy to be involved in this

Librarian's Report:

Learnt librarian things
Looking into laminating books and how to do big books
Made post regarding fresher campaigns
Elanor and Lewis reorganised the library ty yall
Overdue items: none

Fresher Rep's Report:

The freshers are alive.
Also, two of them texted me asking when they would start.
- I sent them to the facebook page.
Lohrrin Foley messaged me and asked if he could be in a fresher campaign
- he’s not a fresher but he joined halfway through last year and has not been in one yet.
Requests from freshers to fix secret hitler envelopes >Emerald: Fix the envelopes

Reports de la OCM:

Kyle - Committee needs to decide on how many dice for club and I can place the order after meeting. - Been looking into team shirts recommended by Mike Basc (or they can make them through their merch store) - Doing the final writing for my ice planet rpg & skirmish so that GM's can run within the setting without me there - Done some reading about fixing the paint collection gonna review when I get a chance either before meeting or Wednesday - played around with some discord settings/features members seem to like them

Josh - Asked to do what is already done in minuets

Gwen - Did club carnival - looking afford to doing events

Ashleigh - Ocm vibe check: vibin

Past action Items:

Alistair:

Reset the lock code - done Put D&D oneshot event up - done

Taylor:

Purge and repopulate the gatekeepers group - done Make whenisgood for meetings. - done

Autumn:

Make the changes to regulations on the website - done We need to reset all the passwords - mostly done

Gatekeepers

Approved:

Elana Kardol
Jack Kay
Logan Frost
Robert Trainer
Simon Lawrance

Alistair: Message postponed/rejected gate applicants Alistair: Add gatekeepers to group Taylor: Edit gatekeeper form Taylor: Set up gatekeeprer training

Webkeepers:

They would like access to the Unigames UCC account

Alistair: Come up with a webkeepers password and change UCC to that

Agenda

Usual Suspects:

Boardgames

Space boardgames some time next week
- Likely Friday
  
  Gwen: Organise space boardgames night

RPGs

D&D Oneshot tomorrow

Josh: Manage ongoing RPGs
Call of Cthulhu to occur in W4
- Not Wed because of Prosh

Magic

Alistair: Be sad about lack of Magic players Alistair: Get sealed league promo and details from Donald - Sealed League starting Monday W4 - Host a Build-Your-Deck/Play W1 games night - Sign ups leading up to it but no packs until the Monday

Wargames

Kyle: Keep being Kyle - Learn to Wargame event Monday 9/3 - Paints have been treated poorly Kyle: Fix paints and make a list of things that need replacing - Consider switching to dropper bottles - We've had a massive problem with ruined paints which is a big expense for the club - Replace as they die? - People have been asking about painting days - Probably next Thursday during the day

Fresher Campaigns

The form went out on Facebook and Discord
Has not yet been emailed out

Taylor: Make a spreadsheet for member db so we can send emails Taylor: Do Fresher campaign allocations monday (w/Alice) Alice: Do Fresher campaign allocations monday (w/Taylor)

The Less Usual Suspect (LARP):

We'll deal with this one next time

Events:

Past Events:

Halloween 2019
- Security has been paid - How much???
  
  Taylor: figure out Halloween (w/ Jackie) Jackie: Figure out Halloween (w/ Taylor)
O-Day
- O-Day grants?
- Will be sent, waiting on data entry
- At least 2 weeks (26/3)
Fresher Welcome
- Went wellcome
- $215.90 on pizza, made $110 back
- This is from Taylor's memory
- Alice had fun
- At least 80 people attending
AGM
- It happened!
- We have a new committee! Hey there!
- Minutes are out right now

Prosh Olympics [10/3, Tue W3]:

Please come and help us win fun games
Alistair will be there
- Twist and shout
Gwen, Jackie and Alice (to hype freshers) can be there
It will be the types of events that you did at the Athletics Carnival in school if you didn't run
- Twister, tunnel ball etc

Artemis LAN [14/3, Sat W3]:

Gozz talking about Artemis
It's a "Definitely 100% Not Star Trek TM" LARP played on a computer
- Hurray for interclub interests
  
  Alice: Make a "Unigames goes to" event for this

Prosh [18/3, Wed W4]:

Ash: communicate with Colin about Prosh marshaling Ash: Sign up as marshal - Colin will help out unofficially - Are we doing this with UniSFA? - Close to UWA / Perth CBD - Location preferences Subi, Leederville & Perth CBD

Charity Vigil [11/4, Sat W6]:

Study break?
Kyle is gonna be a rep
Maybe Josh/Ash

Taylor, Alistair: Message ICONIC chat we are starting to decide reps Kyle: email guild volunteering PAC club "what the buck" re; what charity to do public affairs council

SwanCon [25/4 - 27/4]:

Duxton Hotel, St Georges Terrace
It exists and we take boardgames
Details to come later

Alistair: Give the Laura to Emerald

[REDACTED] 2020 [19/6 - 22/6]:

Alistair, Taylor: Be [REDACTED] leaders - This year is G Alistair: Put a poll for G names

Escape Room:

Is this something we want to do?
Talk about it next week
Thanks Gavin

Guild:

SOC Meeting:

Happened 25/2
Alistair couldn't go
Taylor went, "some stuff happened"
Parking.png There is a survey, it's important.
Campus tours are looking for clubs for their tours, don't know who to contact.
S2 grants from last year are on the way
Look into what theme weeks we want to be involved
Communicate with PAC clubs

Tenancy:

Busy Bee on Saturday
- Inspection is Monday afternoon
  - We can show them the hole in the floor
Next consult is on the Wednesday
- We can complain about the hole
Full reallocations still have not come out :'(
Doors to Cameron Hall still unlocked as of 9:20PM :D

Room Update:

Alistair: Finish the wargaming/minis shelf

Work orders:

One of the lights has started flickering
- Contacted campus managment, not guild
- Multiple complaints, flickering is an accessability issue

Speaker:

Waiting for more info from Alaura

Reimbursements:

Pending:
- Jackie: $687.27 for food run
- Donald: $215.90 for pizza
  
  Emerald: Give receipt for O Day ice
Completed:
- Taylor: $174.45 for speaker and LARP supplies
- Alistair: $250 for prerelease
- Donald: $709.10 for food run
- Aiobhinn: $110 for O Day printing
- UniPrint top up $50

General Business:

Storage audit to be done at busy bee

Subcommittee regs

Event Subcommittee regulations last updated 28/4/2018
7-0-2 successful

Dice?

Dice Dice Dice Dice Dice how many dice?
We're looking at getting 60 dice for approximately $80

Leftover Action Items:

We should change the recovery email for the gmail account so it's not Donald >Autumn: Change the email

Taylor: Edit the subcommittee regulations Taylor: Make changes to the Unigames regulations that we picked up on for the next meeting

Meeting closed: 9:55PM

-- This Week's Action Items: Alistair:

Message postponed/rejected gate applicants

Add gatekeepers to group

Come up with a webkeepers password and change UCC to that

Be sad about lack of Magic players

Get sealed league promo and details from Donald

Message ICONIC chat we are starting to decide reps (along with Taylor)

Give the Laura to Emerald

Be [REDACTED] leaders (along with Taylor)

Put a poll for G names

Finish the wargaming/minis shelf