Unigames Committee Meeting #10 - 07/05/2020

Attending

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald
• Alice
• Ash
• Josh
• Kyle
• Gwen

Meeting scheduled: 5:00pm

Meeting open 5:05pm

Reports:

President's Report (Alistair):

• "Went" to the "SOC Meeting"
• Made a Oneshot GM role so they can have priority speaking (thanks alice)
• Got to be around enough people to actually play a boardgame last night!
• Just ordered a dickload of magic to "support tactics" and definitely for no other reason

Vice-President's Report (Taylor):

Treasurer's Report (Jackie):

• saw emerald and got her receipt this monday which has been the highlight of my last two months
• wanna talk about SPG things later
• when will jameson reply to my email
• did graphic design for charity unvigil!!
• no progress on halloween : (
• account balance: $1,493.57
• cash on hand: $7

Secretary's Report (Autumn):

• charity unvigil is continuing
• fresher campaign organisation

Librarian's Report (Emerald):

• ran Tabletop tuesday!!

Fresher Rep's Report (Alice):

• I hope against hope that all the freshers are still alive.
• I did the star wars night - not including star wars. That was fun.
• I also sent out the messages to our fresher gms. Fresher campaigns are moving ahead! Yay.
• Also the days are blurring together and I swear last Thursday was two days ago. I wish I had as much faith in the days of the week as Rebecca Black.
• I also gave the idea for a gm role in discord so they have priority speaker.
• I probably did some other thing but I cannot remember which week is which anymore.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • glitchy crickets sounds
• Gwen:
  • well I’ve certainly been thinking about board games...
  • still need to test run some Asian themed board games for our next board game night (week after next) with Josh
• Josh:
  • helped emerald with TTS
  • joined charity unvigil as a GM
• Kyle:
  • been mostly doing uncharity stuff, talking to GM's
  • Prepping to do my fresher campaign

Past action Items:

Alistair:

Organise a Numenera oneshot on the star wars week (along with Alice) - done

Taylor:

Be aware of the SOC meeting (along with Emerald) - awareness

Jackie:

Contact Jarcus about Halloween - he's been very busy

Work on a collab night banner (along with Autumn) - done

Get Kyle's Tactics receipt - done

Get on Jameson's case about SPGs - done but no results

Autumn:

Make the first fresher campaigns and send them out this weekend (along with Alice) - done!

Keep organising Unvigil (along with Kyle) - done

Work on a collab night banner (along with Jackie) - done

Bug Donald about the mailing list being down - didn't do

Send out a newsletter - done

Emerald:

Run TTS Tuesday next week - done

Be aware of the SOC meeting (along with Taylor) - done

Wield tape for book repair - looking for a good tape deal

Alice:

Organise a Numenera oneshot on the star wars week (along with Alistair) - done!

Make the first fresher campaigns and send them out this weekend (along with Autumn) - done!

Kyle:

Keep organising Unvigil (along with Autumn) - done

Josh:

Organise International Games Night (along with Gwen) - not yet

Gwen:

Organise International Games Night (along with Josh) - not yet

Usual Suspects

Board Games

• International Games
  • Next board games night will happen in 2 weeks time, run by Gwen and Joshua

Gwen, Josh: Be responsible for International Games

• Table top tuesdays
  • Kirby has been serving as a lobby game
  • Let's diversify from Coup?

Josh: Run TTS next week

RPGs

• May the 4th
  • Numenera oneshot went well!
  • Few complaints that we weren't playing a star wars system
  • Simple character sheet, good for online play
• Our next RPG oneshot, in three weeks
  • PbtA systems are cool! Masks?
  • Amelia knows the system and she learnt it from fresher GM Jaye
  • Josh is willing to be responsible

Josh: Organise a Masks campaign for three weeks' time

Magic

• Alistair has lost the ability to play MTG online :(

Wargames

• No updates

Fresher Campaigns

• Autumn and Alice have made groups and communicated with GMs, it's under control
• There are 4 GMs (Cam, Szymon, Kyle and Roy) and they've got in under control
• There are two stragglers who we may need to be put into existing groups

Events:

Halloween 2019:

• No updates
• "Cancel hall-oween 2020"

Charity UnVigil:

• Another meeting has happened
• Budget:
  • Committee looks over the budget. All four clubs are spending $50 on prizes. There may be an additional $5-10 price to host a Minecraft server, which we are assuming will be split four ways but Jarcus has proposed be a donation by UCC
• Since our prize budget has been cut down from $100 to $50, there is a motion to make a $50 donation out of our pocket after the event. Will be discussed post-vigil.

Kyle: Get a steam key for TTS as a prize

• UCC platform development is developing, cutting it slightly close but we have a timeline and plans to remeet
• Thank you Jackie for making the banner

Autumn, Kyle: Make Charity Unvigil Happen

[REDACTED] 2020: Ghost Camp:

• Taylor continues to be snoozy

Room Update:

• lol

Reimbursements:

• Emerald's oday ice receipt has faded and is unusable :(
  • We kept that on the agenda for so long
• Pending:
  • Emerald: $14.06
  • Kyle: $129.72
  • Jackie: -$7

Guild:

• Special Projects Grants
  • Jackie has been trying to get in contact with Jameson, asking how we should best distribute copies of TTS
  • We can start applying for an SPG now, so we need to decide: how many copies of TTS do we want to buy? Anything else?
  • The max value for an SPG is $1000.
  • We can ask for 10 4-packs, approx. $800. In the application, we can list other acceptable multiples of 4-packs.

Jackie: Apply for an SPG

• "SOC Meeting"
  • Not super informative
  • The most information was only relevant to PAC
  • Elanor said that some club's constitutions aren't publicly available
  • They're supposed to be available through the website, but the website changed

Alistair: Email the constitution to Guild

Emerald, Taylor: See into getting the website constitution up to date

General Business:

Discord:

• We added a role for oneshot GMs so they have priority speaker
  • good idea Alice!

Book Repair

• Emerald is looking at tape and tape alternatives
• Anything that will be a nice protective layer to help the boxes not die when they get dinged up
• Now looking at a clear protective spray. It's meant for wood but want to experiment with cardboard

Emerald: Do book repair

Mailing Lists

Autumn: Bug donald about the mailing lists being down

Proposed Sharing Camp

• Merlin and Cam have contacted Alistair proposing that we run a joint camp with Unisfa this year, and potentially in future years
• Alistair replied to say he would discuss the possibility of happening this year
• They are looking at the fact that we are unable to run a physical camp in our timeslot, and would we like to collab in the unisfa timeslot?
• This would we beneficial and don't lose anything
• Kyle: We should make clear that this is not a precedent
• Especially since we already have a camp booked for July 2021
• Unisfa have booked Ern Halliday campsite for November 20-23
• It accomodates 50 people so that's enough space
• Emerald: The tone should be "Unisfa camp w/ Unigames here too"

Alistair: Let Unisfa know that we are interested in a collab camp

Meeting closed: 5:58pm

This Week's Action Items: Alistair:

Email the constitution to Guild

Let Unisfa know that we are interested in a collab camp

Taylor:

See into getting the website constitution up to date (along with Emerald)

Jackie:

Apply for an SPG

Autumn:

Make Charity Unvigil Happen (along with Kyle)

Bug donald about the mailing lists being down

Emerald:

See into getting the website constitution up to date (along with Taylor)

Do book repair

Kyle:

Get a steam key for TTS as a prize

Make Charity Unvigil Happen (along with Autumn)

Josh:

Be responsible for International Games (along with Gwen)

Run TTS next week

Organise a Masks campaign for three weeks' time

Gwen:

Be responsible for International Games (along with Josh)