Unigames Committee Meeting #11 - 16/05/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Gibbi
• Luna
• Hannah
• Chris
• Connor
• David
• Everest

Apologies

• Alistair
• Texas

Absent

Meeting scheduled: 5:00Pm

Meeting open: 5:18 Pm

Reports:

President's Report (Emerald):

• hi gibbi
  • how're you
    • Im dying
    • ANOVA
  • Built Rome in a day
  • Now only have an overwhelming amount of regular assignments to do
  • Did the Integral
  • Went to tennancy consult
  • Emerald is besties with the tennancy chair
    • Actual change happening in Cam Hall
  • Did not do action items
    • (She also didnt have any)
  • Everybody get lots of sleep
  • Please turn off procrastinating apps
    • You can just delete reddit off your phone

Vice-President's Report (Jackie):

• good god i'm still here (not as in committee but like in general)
• the only day that happened for me last week was thursday
• come to panto on Friday use the code RubyShoes20 for a special friend discount on the tickets
• had an accidental delirious 1 hour session of working on poster last night but it's good

Treasurer's Report (Texas):

• did not do envirogrant but I did remember to email about it last night
• would like someone else to spend money so I can reimburse Connor via bank
• how do I still have so much to do with 2 weeks left
• acc balance: $4973.56

Secretary's Report (Gibbi):

• On the lab report grind
  • Soul gone
  • Mind Shattered
  • Spirit Broken
• Would like to donate that there cardboard box to committee
• No newsletter until after exams im sorry

Librarian's Report (Luna):

• I'm FREE!
• I returned to normal health levels.
• Unfortunately normal health levels is still low.
• Have seen some friends which were very nice :) but not all friends :(
• Also my right arm aches, I had blood taken and got free flu.

Fresher Rep's Report (Hannah):

• cuddles are the only thing stopping me from just throwing my laptop out the window
• how is it so late in the semester but somehow still not over????
• is time even real now??
• Got all the acheivements in the discord party mode

Reports de la OCM (Chris, Connor, David, Everest):

• Chris:

  • aaaaaahhhhh
  • working on next rpg event emp tonight
  • done draft for said event's discord announcement
  • we're getting to the end of semester, so everyone get your sleep, eat food, and drink lots of water, you surviving should take top priority

• Connor:

  • Ummmm fresher campaign happened
  • Hope everyone is well, hope y’all’s end of semester Uni stuff is going well :DD
  • My cat and dog love Covid scares
    • +ANOVA Scares

• David:

  • Call of Cthulhu was indeed fun (thanks gamers)
    • Shot some frog people
  • Carpet tape day this weekend probably
  • Hee hee hee ha (grr)

• Everest:

  • i have done nothing of note
  • current am the only person in my house without immense nerve pain
  • please mr doctor sir can i pick up more painkillers
  • hi everyone
  • MY KICKSTARTER CAME <3333333333 :D
  • Really excited about their game

Immediate Past President's Report (Alistair):

• Alistair has attended: ==9.75/12== Meetings
  • He is not here

Past action Items:

Jackie Shan:

Put up panto reminder tomorrow (10/05) - Done

Fix camp budget, poster and write up food and dish roster - Done

Alex Bennett:

Submit Envirogrant Early - In Progress

Ethan Gibson:

Organise Charity Vigil Donation - Not Done

Write up Intermediate Magic Primer for committee - Not Done

Hannah Niklaus:

(with Connor) Organise Lo-fi Boardgame - Not Done

Christopher Leak:

Ungreenify the committee poster - Not Done

Do expression of interest and locate GMs for One page RPGs - Done

Connor Brennan:

(with Hannah) Organise Lo-fi Boardgame - Not Done

Usual Suspects

Unigames goes to Panto - [20/05/2022]

• Posters Up
• Event is up
• Jackie has posted the discount code
• Will make a post with the special friend code they just released
• Jackie: If you would like to buy the friends of panto discounted tickets with the 20% discount code, use RubyShoes20 @ https://www.ticketswa.com/event/wizard-aus

Board Games

• Lo-fi Boardgames - Study Week
  • Event will go up this week

Connor, Hannah: Put up lo-fi board games event

RPGs

• One Page RPG Oneshot Night - [Week 12]
  • Event to go up today

Chris: Put up discord announcement and EMP for One Page RPGs

Magic: The Gavining

Commander Legends: Baldurs Gate Prerelease - Sunday 05/06/2022

• Entry will be $35
• Will notably a draft and not sealed

Fresher Campaigns

• No updates

Upcoming Events:

Unigames [REDACTED] "I"

• Poster is nearly done
• Jackie has made drafts of it
  • Leaning into the art deco vibes
• Jackie has also edit the [Redacted] Budget
  • We can now decide on ticket price as long as our menu budget is under 20 per person

Ticket Pricing

Suggested Selling is approximately a month with early bird being the first 2 to 3 weeks

• Option A

  • Standard pricing structure in previous years has been $100 early bird then $110 standard after the early bird duration

• Option B

  • Alternatively ticket price as $110 for the whole duration with included $10 snack voucher for the duration of early bird

• Motion for Ticket selling options

  • Option B passes unanimously

• Early Bird Period

  • Will be decided when [Redacted] is approved
  • If [Redacted] is approved in the next week then early bird will finish on 10th of June [10/06/2022]
• As part of ticket sale we can have an additional section if people would like to buy additional fridge credit

Far Future Events

Quiz Night

PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

• No Updates

Uncharity vigil

Reimbursements:

• Approved
  • $251.24 to Texas for Food Run
  • $560.00 to Everest for Pre-release

• Pending

• Unsubmitted

  • $44.18 Connor for carpet tape

Guild:

Tenancy Meeting

• Emerald: It was a good meeting
  • They might be looking into fixing the holes in the ceiling
  • Fixing the sink
  • Potentially changing any of the broken locks
  • Get new cleaning supplies
  • Might get professional cleaners to clean Cam Hall
  • They will prepare forms some of which will be relevant to Cam Hall
  • Is very pleased overall

SOCPAC

• We need to submit a form about our incorporation status
• We will also need to decide on an SCE (Safe Clubs & Events Officer)
  • Their role is largely relevant to us for larger events
    • e.g. camps and quiz nights
  • Emerald volunteers to be Unigames's SCE

Emerald: Submit incorporation & SCE form

Missing Money

• No Updates

Semester grant

• Jackie and Texas will work on the semester grant this week

Jackie, Texas: Categorise purchases for semester grant

Envirogrant

Texas: Submit envirogrant

General Business:

Gatekeepers

• No New Gatekeepers Approved

Webkeepers

• No Webkeepers

Room Update

• Reminder to everyone that under our regulations, members get an up to $1 consumable for both vacuuming the room, and taking out the bins
  • Jackie: please vacuum the room guys
• Room will be vacuumed and cleaned this sunday ready for carpet tape too

David, Everest: Clean and vacuum room

Air Conditioning

• No Updates
• Repairs scheduled for early June

Table

• As of 08/05 we are 10th in the queue and they are going through at a rate of about 3 per weeks
• Jim at the table company estimated another 3 to 4 weeks
  • does not expect payment until the table is completed
  • should be ready next month?!

Library

Book Buy

• Jackie suggest bookbuy the week post camp
  • And suggests bookbuy suggestion the monday of the week prior to camp

Donation

• Gibbi would like to donate both Sin and Strata ( expansions for spire)
  • Committee votes and unanimously accepts the donation

Sleeving Cards

• No Updates

Classification system

• No Updates

Food runs

• Gibbi forgor to do a food run (blames it on assessments)

  Gibbi: food run this week

Webkeeping

Committee Business

Charity Vigil - [16/04/2022 - 17/04/2022]

Ethan: Organise Charity Vigil Donation

Chris: Ungreenify Poster

Meeting closed: 6:25PM