Unigames Committee Meeting #17 - 26/06/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Josh
• David
• Connor
• Gen
• Chris
• James
• Emerald

Apologies

• Oscar
• Hannah

Absent

Meeting scheduled: 6:00PM

Meeting open: 6:13PM

Reports:

President's Report (Jackie):

• i return to you a year older than i was last time
• my shoulders hurt
• camp isn't this weekend babygirl, you're lying to me bbgirl
• camp on the brain, prayer hands emoji for our projector screen to arrive at venue on time
• i heard we got initial sem grant results? haha lol? real?
• happy bday hannah ❤

Vice President's Report (Gibbi):

• Precon Leaguing
• Im told by david its just like westmarche
• Camp Hype
• Camp quiz... auuugh
• Went to Snom

Treasurer's Report (Connyah):

• Big cype
• Initial grant results are in: we slayed (keep scrolling to find out what happened next!)
• Account Balance: $2799.55

Secretary's Report (Josh):

• TMoStH Fandub HYPE
• Happy Birthday to the following:
  • Jackie
  • Hannah
• Cyping, Not Coping. (I have definitely finished the quiz)
• Precon League Is Pogging

Librarian's Report (David):

• hi
• snomageddon postageddon (foreshadowing)

Fresher Rep's Report (Gen):

• got in contact with fresher GMs in order to start prep for next sem
• BotC (lots)
• camp hype camp hype camp hype camp hype camp hype camp hype

Reports de la OCM (Chris, Hannah, James, Oscar):

• Chris:
  • "Auuuugh" - Local Lich
  • Hey Gen wanna do the action item?
• Hannah:
  • hope everyone had a good start to the holidays
  • otherwise camp hype camp hype (though I’m not going but oh well) camp hype
• James:
  • Camp Boardgames Day Tomorrow
  • Food Safety Stream
  • I think we should change the current camp traditional song, Vengabus, to Ekse (:thumbsdown:)
• Oscar:
  • nothing to report

Immediate Past President's Report (Emerald):

• Emerald has attended: ==10/18 (55.56% WR)== Meeting
  • omg she here #O.O#
  • Hi boyssssss
    • "Hi" - Gibbi
    • "Hi" - Frosh
  • Real Action items doer
  • Rush hour doer (defintely wasn't stuck)
  • Make sure to pack cold for camp
  • If you got thermals
    • 2 pairs of socks
    • bring extra blankie
    • and a powerboard
  • Love you all <3

Past action Items:

Action Items:

Jackie:

• Drop off prerelease - Done

• Contact UCC about Scitech - Done

• Find date for Quiz Night - Done

• Kick Emerald's Ass about Anniversary Ball - Done

Ethan:

• Make quick play Guide - In Progress

• look for booster box pack - Done

• Put up Precon Challenges - Done

• EMP for SNOM - Done

Connor:

• (with Oscar) Organising Holiday Painting Day - In Pogress

Josh:

• Do Paranoia EMP - In Pogress

David:

• Remind gatekeepers about restrictions - Done

• Message S.Hitler person about bringing it back on time - Done

• Print out borrowing restrictions for camp - Done

Gen:

• (with Chris) Organise Camp RPG's post - In Pogress

Chris:

• (with Gen) Organise Camp RPG's post - In Pogress

James:

• Do Announcement for Camp Boardgames - Done

• (with Oscar) Certificates for Camp - Done

Oscar:

• Mothership RPG Night EMP - In Pogress

• (with Connor) Organising Holiday Painting Day - In Pogress

• (with James) Certificates for Camp - In Pogress

Emerald:

• Send out a Save The Date for 40th Anniversary - In Pogress

Usual Suspects

Board Games

Camp Boardgames - Tuesday the 27th 1PM-8PM

• I mean its tomorrow
• (so excited)
• As well as people

New Boardgames - Week of the 24th of July

David: Do the EMP for New Boardgames

RPGs

Warhammer RPG Night - Tuesday 20th of June 5PM

• It happened!
• 2 full tables
• "no clue what the actual attendance was because I was doing semester grants" -Jackie
  • 10-12???
• People seemed pretty happy with it

Paranoia RPG Night - Week of the 10th

• Currently organising with GM's for a date
• Will need to wait until next week to organise with them

  Josh: Do Paranoia EMP

Mothership RPG Night - Week of the 31st of July

• Merlin and Fresher Jack say
  • "Yeah I'd be down for it" - Frack
  • :thumbsup: - Merlin
  • James maybe?

    Oscar: Mothership RPG Night EMP

TCGs

Magic: The Gavining

• There will be a quick play guide for Otharri in the next week or so or so or so or so or so or so or so or so or so

  Gibbi: Make quick play Guide

Booster Box buying Bhenanigans

• The only product is LotR so we gonna be waiting for a bit

Commander Precon League - Every Thursday starting 22nd of June from 6PM

• Started last Thursday
• Prize pool of $75
• 15 Attendees (Pog)
• David has played too much magic

  Gibbi: Put up Precon Challenges

SNOM - Sunday the 25th of June

• It sure did happen
• About 10 players
• Don't have 5 player games of commander

Wargaming

Holiday Painting Day - TBD

• "Yeah we'll talk about it" - Italian Mobster Connor and Oscar
• Oscar has figured out how to do polls on discord
• We will put one out

  Connor, Oscar: Put out Holiday Painting Day poll

Gaslands - Week of the 3rd

• David has suggested having another Gaslands event
• Yeah
• Late in the week as to avoid camp burnout

David: Gaslands admin 'stuff'

Fresher Campaigns

• Yes
• While I was at work i sent a message to check out who is continuing and who isn't
• Harry and Harlowe are :skull:
  • Telling players to contact Gen if they want to be slotted in again
• Cam, Lewis, Josh, Alistair and Amelia games are pogging rn
• Waiting on other games

Charity Vigil - 14/04/2023 - 15/04/2023

• Waiting on approval from other clubs

Unigames Camp 2023 - 30/06/2023 - 3/07/2023

• Just 5 days away!
  • :skull:
• Attendee entry was done today
  • Will need to do more for any new tickets purchased
• Emerald helping with snack run
• Hopefully projector will be there in time
  • Backups include Guild or UCC
  • If we ask Cormac nicely he might bring it in for us
• Chris has a complex relationship with cooking knives
• Emerald is Gordon Ramsay Reborn
• Committee should be there 4pm latest, 3pm ideal
  • Leave early to beat holiday rush
• How to handle money on camp guide/Camp cooking guide reading Homework!
• Assassins Badges, Cooking guide, LARP guide printed out
• Maybe move committee meeting
  • Tuesday 6PM probably

    Everyone: Read the appropriate guides Jackie: Call site manager about additional parking

Club Carnival Semester 2 - Tuesday 8th of August

• It's in more than a month, its chill

Re-Fresher Re-Welcome - Week of the 7th of August

• Gen is here now!
• EMP, loft booking, maybe ask for extra chairs
• Needs to be in same week as club carnival, after club carnival

  Gen: Organise Refresher Rewelcome

Dice bag workshop with UWASCA - It's Coming

• Ideal subcom is Oscar/Gen/Hannah + Someone with Subcom experience (David probably?)
• Will be organised in a while

Far Future Events

Joint [Redacted] 2023

• Jackie - Knowledge Bearer
• Gen
• Connor
• Subcom discord has been made
• Don't think about until after camp

Roleplay for Life - 2nd-3rd of September

• Gen
• David

Quiz Night - ???

• Lightmittee
  • Gibbi
• Darkmittee
  • Chris
• Waiting for ICONs to look through possible dates
  • Thursday 14/09 (wk 7)
  • Friday 15/09 (wk 7)
  • Thursday 21/09 (wk 8)
  • Friday 22/09 (wk 8)
• Friday probably preferable for "legacy" members and retail workers

Relay for Life - 7th-8th of October

• Josh

Uncharity Vigil

• James
• Gibbi

Reimbursements:

• Approved
  • $548.80 to Jackie for Rood Fun
  • $3.99 to Jackie for Panadol
  • $246.50 to Josh for Book buy
  • $14.20 to Jackie for Mothership
  • $299.85 to James for Food Run
  • $26 to Oscar for Root: The Marauder Expansion Splat Buy
  • $117 to Connor for Root RPG and Blood on the Clocktower Splat Buys
• Pending
• Unsubmitted
  • $168 to Connor for Food Run
  • $1080 to Jackie for Prerelease

Guild:

Tenancy

• Nupdates

SOCPAC Meeting

• It is tomorrow
• Gibbi/Gen probably

Grants

• initial result: $1620
  • Could not have gotten much more
• Thanks SOCPAC treasurer

General Business:

Westmarche 2

• "oh my goddd" - Emerald
• whenisgood is up, meeting soon
  • Fill it out

40th Anniversary - Octoberish

• Save the Date is out!
• To Do List:
  • Budget finalisations
  • Ticket release schedule
    • for subsidised tickets
  • Ticket design
  • Maybe a card.co website sort of thing?
  • Decorations closer to the date
  • Talked to Leigh about using some Guild events stuff
  • Yeah

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Update

Hole

• :hole:
• It is still there
• May bump tenancy after camp

New Kallax

• Nupdates
• After camp

New Printed Banner

• Nupdates

Library

Book Buy

• Skull is in! Come and play it

Card Sleeving

David: Research sleeving Boardgames - Will think about it - This action item exists only to make David look bad - (Jokes aside this is part of a long term card sleeving project that is dependant largely on card sleeve supplies)

Library System

• Oscar has thoughts
  • Have tag system not just be in one long line?
    • Have tag system be sortable
    • Alphabetically / Number of Items / Categories, etc.
    • makes it easier to find what you’re looking for
  • let tag system be filterable!
    • Meta-Systems (anything with the ‘System’ tag) / Systems / Dice / Mechanics
    • Role-Playing Games / War Games / Board Games / Card Games / Miscellaneous
    • lets you look for specific types of tags without looking through the whole list
  • Search Function

Food runs

• Chopper gunner b-word for camp
• (We will need to do a food run for camp, Connor is doing it with help from Clarice)

Webkeeping

• Mailing system can be discussed after Gozz PhD

Committee Business

• Matthew has asked if with the 10th ed of 40k coming out, if he can run a league with our help
  • Expression of Interest for 40k 10e link here

Meeting closed: 7:36 PM