Unigames Committee Meeting #18 - 02/07/2020

by Autumn Brough 02/07/20

Unigames Committee Meeting #18 - 02/07/2020

Attending

  • Alistair
  • Taylor
  • Jackie
  • Emerald
  • Alice
  • Ash
  • Gwen
  • Josh

Apologies

  • Autumn
  • Kyle

Absent

Meeting scheduled: 5:00pm

Meeting open: 5:15pm

Reports:

President's Report (Alistair):

  • I have all the certifications now!
  • Went to Taylor's yesterday to do a bunch of camp things
  • Have been playing LoU2, trying to catch up to Emerald

Vice-President's Report (Taylor):

  • Welcome to the room for execs and with names not starting with A (JET)
  • Ghost quiz is in progress, also started actually writing a handover for cam hall quiz night so that's fun
  • Went to camp meeting
  • Worked on Camp EMP with Alistair and Merlin
  • Have been working on the Camp 2020 Budget for the last 3 hours it's a fucking time
  • Tenancy consumes my brain
  • Enjoying being awake at the same time as the sun
  • Finished She-Ra, it made me cry

Treasurer's Report (Jackie):

  • i'm at a cool fun place (emerald and taylor's place)
  • 3 execs in one place what will we do
  • been doing 2019 camp budget review in prep for 2020 camp
  • i interpreted a whole ass spudshed receipt that barely had any letters on it (insert applause)
  • my birthday party happened but that's about all i did last week
  • WAIT HOLY SH//T OUR ODAY GRANTS CAME IN??
  • we got $338 in oday grants!
  • account balance: $1,831.57
  • cash on hand: $21

Secretary's Report (Autumn):

  • Missing this week 😭

Librarian's Report (Emerald):

  • AUTUMN HAS BEEN TURNED TO JOCKMITTEE, 5/10 members remain
  • ghost camp is happening, come to ghost camp will be fun!
  • i have also been witness to non ghost camp happening
  • last of us 2 presidential update: the girls are fighting (zombies)!!

Fresher Rep's Report (Alice):

  • Freshers are alive.
  • Fresher campaigns.. exist.
  • Ghost camp.. is a thing.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

  • Ash:
    • just hanging
    • come to Ghost Camp uwu
  • Gwen:
    • Still don’t possess a computing device 😞
  • Josh:
    • I’ll probably be listening in but unable to talk, so if someone could help me out
    • reached out to Neville and she has made some great stuff in the past. I think the best way to structure an event would be to have everyone follow the same step by step instructions. Should be fun
  • Kyle:
    • Apologies my wife has work
    • Im up to the last stages of finishing my tesseract vault
    • people are excited to get back to playing mordheim

Past action Items:

Taylor:

Orchestrate ghost camp!! (along with Emerald, Alice) - quiz ongoing Review subcommittee regulations - not done Look into getting the constitution on the website updated (along with Autumn) - information has been given Consider constitutional changes - things have been considered

Jackie:

Look into Halloween 2019 - JArcus has been busy

Autumn:

Look into getting the constitution on the website updated (along with Taylor) - in progress

Emerald:

Orchestrate ghost camp!! (along with Taylor, Alice) - done

Alice:

Orchestrate ghost camp!! (along with Taylor, Emerald) -d one

Kyle:

Organise distribution of unigames dice - ongoing

Josh:

Contact Amy Neville about a UWASCA collab - done

Usual Suspects

Board Games

  • Board games tomorrow as part of Ghost Camp!

RPGs

  • Oneshots on Saturday as part of Ghost Camp!!
  • ASOIF oneshot?
  • We try and run through the things we haven't done yet this year

    Emerald: Contact GMs for ASOIF

Magic

  • No magic is a part of Ghost Camp :(

Wargames

  • New edition can be preordered from July 11th
  • Hit the shelves July 25th

Fresher Campaigns

  • They exist and are going pretty well
  • They've revived after the exam period
  • Some new people may have signed up

Events:

Halloween 2019:

  • No updates as of yet

[REDACTED] 2020: Ghost Camp [3/7 - 5/7]:

  • Starts tomorrow evening with boardgames!
  • Oneshots on Saturday night
  • "Quiz Night" on Sunday
  • Emerald has been thinking of ways to implement Goose LARP
    • Discord maybe? Self contained using a "Goose" role
    • Quests posted hourly throughout a period

Quiz Night

  • No updates on this Quiz
  • Taylor has been going over the handover

Joint REDACTED [20/11-23/11]

  • EMP is almost complete
  • Itinerary has been drafted up and shared
    • No one has a problem with how its currently set
  • Buying back snacks after the camp
    • We need to inform the subcom what things we'd be willing to buy back and for how much

      Jackie: Get a copy of the Price List for the camp subcommittee

  • We also need to provide a list of banned members from Unigames

Alistair: Compile the banned member list for camp

Other Events

  • Relay for Life is running!
    • It's set to occur October 10-11
  • By extention Roleplay 4 Life can also occur as usual!
    • Would likely occur at the end of September

Room Update:

  • We might get back in soon!
  • It sounds like we're waiting on the university now as opposed to Guild

Reimbursements:

  • Pending:
    • Emerald: $84.73
    • Kyle: $158.67
    • Jackie: -$21
    • Autumn: -$34.79

Guild:

  • Special Projects Grants

    • Weird things have been going on
    • Not sure if we need to resubmit things or not?

  • O Day Grants came through

    • We got $338
    • Need to ask around to see if that is high or not

  • Taylor's Guild Sense tingled last week and was correct

    • Tenancy reallocations are recommencing on Monday
    • We're planning to meet with the other clubs to refresh on all the things
    • Alistair and Taylor are going to meet up seperately to go over the appeal and resend it
    • Might be worth it to try set up a meeting with Jacob to discuss how banned members would work in a shared clubroom
      • Being banned from one club would effectively ban you from both

Alistair: Go over appeal and tenancy things with Taylor Alistair: Email Jacob cc UniSFA re banned members in shared room

General Business:

UWASCA Collab

  • Being organised
  • Thinking of ways to make an event run
  • Perhaps a everyone follows along to the same instructions type thing

Webkeeping

  • The ProfComp people are asking for projects again
  • We can theoretically subject another group to our demands of Ao3
  • Last years was not good but another group might do a better job

Taylor: Submit an application for ProfComp

Unigames Dice

  • Kyle is in the process of distributing

Constitutional Changes

  • No progress as yet

First Aid Course

  • Jackie, Alice, Gwen and Ash are all interested in doing this
  • 3 non camp subcom people should be fine

Jackie: Organise the First Aid course as part of camp

Meeting closed: 5:55pm

--

This Week's Action Items: Alistair:

Compile the banned member list for camp Go over appeal and tenancy things with Taylor Email Jacob cc UniSFA re banned members in shared room

Taylor:

Review subcommittee regulations Consider constitutional changes Submit an application for ProfComp

Jackie:

Look into Halloween 2019 Organise the First Aid course as part of camp

Autumn:

Look into getting the constitution on the website updated (along with Taylor)

Emerald:

Contact GMs for ASOIF

Kyle:

Continue distribution of unigames dice

Josh:

Continue planning UWASCA collab