Unigames Committee Meeting #19 - 16/07/2024
by Chris Leak 16/07/24
Unigames Committee Meeting #19 - 16/07/2024
tags: committee meeting 2024
Attending
- Josh
- Connor
- Jack
- Chris
- Gen
- Cooper
- Nene
- Nix
- Oscar
Apologies
- Jeremy
- Jackie
Absent
Meeting scheduled: 4:00PM
Meeting open: 4:13PM
Reports:
President's Report (Josh):
- I've been cooking
- Bloom: Burrowed
- Feed: Backed
- Busy: Beed
- Foot: Balled
- House: Sitting
- All in all I am up to a lot
Vice President's Report (Connyah):
- Minceraft server launched! Been giving people tha soup
- PBTA setup still goin
- Lookin at forms and feeding, yeah, I'm back
- Oh ran food too
Treasurer's Report (Jack):
- dear soc,, where grant,,
- who up budgeting they camp
- i woke up at 12:30 pm today !!! sleepers unite!!!
- Guild Account Balance: $13,164.10
- Commbank Acc Balance: $350.00
Secretary's Report (Chris):
- Bloomburrow Hype
- Application finally approved, yippee!
- It's not like, a week before semester or anything
- r.i.p. spud
Librarian's Report (Gen):
- attended busy bee!
- mork borg was great fun, awesome system
- done a bit of repairs
- managed to lose my phone, wallet, housekeys and passport in the space of like 2 days (i got them all back it's fine)
- 162 days til Christmas
Fresher Rep's Report (Cooper):
- Had a lot o' fun at Mork Borg, 14 people total showed up, 2 games ran and sounds like everyone had lots of fun.
OCMs' Reports (Jeremy, Nene, Nix, Oscar):
- Jeremy:
- Nene:
- i'm doing a bit during this meeting
- exam tomorrow (meeting note: nene visibly shaking)
- I HAVE A WEAPON
- haven't played fortnite i don't do anything anymore
- Nix:
- need to put up a feedback form for tournament
- age of sigmar fully released, gonna do some stuff for that
- talisman ETA 8 days
- Oscar:
- three days til i'm home... how i've missed terrorising my players...
- the bloomburrow frog is gonna make me get back into magic
- 6 days til semester 2, 67 days til Summit, 107 days til halloween
Immediate Past President's Report (Jackie):
- Jackie has attended: 18/19 (95% WR)== Meeting
- ready for semester two (lying)
- by the time you’re reading this out I will either be being killed by everyone and alistair bc I’ve driven to Bridgetown to attend this meeting
- or I’ll be one apple cidey into hsm2 without reception
- helped josh and Connor with various committee related things
- the GitHub will have constitution edit history once I’m back
- if the club explodes when I’m not looking I’m going to be so sad don’t explode my beloved (I don’t think this will happen I just have unigames separation anxiety)
Past Action Items:
Action Items:
Gen: New Semester, New Boardgames EMP and advertising (done) Connor: Contact Alexia about pride collab (not done) Connor, Cooper: PBTA One-shot EMP and Advertising (in poggers) Gen: Contact GMs for Pop Culture One-shot Night (not done) Josh: EMP and Advertising for Bloomburrow Prerelease (done) Chris: Do EOI for a Pokemon Event (not done) Nix: Feedback Form for July Tournament (not done) Nix: Order Wargaming Supplies (not done) Connor: Create Camp Feedback Form (done) Josh: Research Next Year's Camp Venue (done) Josh: Sign Unigames up for Club Carnival (done) Connor: Email Tenancy regarding locker for Wargaming supplies (done) Gen: Repair damaged games (in poggers) Gen: Make up a Bloodbowl contents sheet (not done) Chris: Print new PDF Games (not done) Josh: Make a Phoenix submission link for next week (done) Nene: find old discussions on Book Buy and decode them (not done)
Usual Suspects
Board Games
New Semester, New Boardgames - Monday 22nd @ 5.30pm Week 1
- looks like we have some people interested
Re-fresher Re-welcome - TBA Week 3
- please fill out the whenisgood
- please do it
Pride Collab - Week 3
- a pride department rep contacted us about organising a collab event during week 3
- Week 3 is Pride Week
Connor: Contact Alexia about pride collab
RPGs
Mork Bork One-shot Night - 12/7 @ 4pm
- It happened
- Attendance: 14
- Two games, one started later than the other
- people seemed to have fun
PBTA One-shot Night - Wednesday 31/7 Week 2
- Nene can't organise this due to exam, given to Connor and Cooper
- 4 GMs
- Using reservation system
- If we get a lot of interest, we may need to make use of our backup GMs
- Will make poster tonight
Connor, Cooper: PBTA One-shot Advertising
Pop Culture One-shot Night - Friday Week 4 @ 4pm
- Games inspired by Pop-Culture
- Either system or the specific one-shot
- Reaching out to potential GMs
- Sonic the Hedgehog IS pop culture
Gen: Contact GMs for Pop Culture One-shot Night
- Sonic the Hedgehog IS pop culture
Anime One-Shot Night (Collab with UWAnime) - Week 8(?)
- May also run some Anime themed one-shots rather than specifically Anime systems
- Golden Sky Stories
- Girl by Moonlight
- Maid sourcebook has some damage oTL
TCGs
Booster Box Buying Bhenanigans
- Box not dead (only just)
- We should wait for Bloomburrow
- (holy cow!)
Magic: The Gavining
Missing Club Deck Cards
- Gibbi is replacing the missing cards
- The Darksteel Forge wasn't actually missing (it was previously removed entirely from the deck) but some other cards are
Bloomburrow Prerelease - 28th of July @ 11am
- Will happen (!!)
- Discussion on future pre-release events
- Should we keep running events on Sundays or should we move to a different day
- Will put up a poll
- Will also investigate distribution of pre-release packs to see if another day is possible
Josh: Investigate pre-release options
Future Pokemon events
- Focus on Major, less frequent events
- Get EOI for a draft or Pre-release-like event using Built & Battle Decks
Chris: Do EOI for a Pokemon Event
Wargaming
Next Warhammer Tournament
- Discussion on Prizing and Ticket Pricing
- Terrain
- We've got new terrain, have no space to put it
Nix: Feedback Form for July Tournament Nix: Talk with Matt about next Tournament
- We've got new terrain, have no space to put it
Warhammer: Age of Sigmar
- Sleeved some cards for AoS, can be found in the monolith currently
- We could potentially run an intro event
Blood Bowl Stuff
- EOI went out last week
- League done
- Congrats Angus!
- EOI for freshers to learn bloodbowl/bloodbowlers to teach freshers
- Josh has been talking with the commissioners about formalising how exactly Commissioners and Committee interact
- When Commissioners need to become involved in closed sections
- When Commissioners need to involve Committee in actions
- We should check our constitution and regulations to see how best to implement this
Nix: Talk about teaching bloodbowlers to commissioners
Wargaming Budget
- Agreed on what to spend on
- Terrain
- Arrived
- Playmat
- Extra $25 as shipping was per mat
- Not Ordered
- Objective Markers
- In poggers
- Dice
- Arrived
- Terrain
- Approved extra $25 for extra playmat shipping
- Commissioning Jackie to design objective markers
- We can potentially fit some of the terrain in the monolith
Nix, Jack: Order Wargaming Playmats Gen: Talk to Cam to organise returning his Terrain
Casual Painting Day - Week 4
Gen: EMP and Advertising for Casual Painting Day
Fresher Campaigns
- "Gettin set up" - gooper
- Sem 2 Fresher GM signup is up
- We've received some responses
- We'll send out a reminder end of this week
- By the end of next week we should contact the chosen Fresher GMs
- Probably not gonna setup the announcement for freshers until after Club Carnival
Access Department Collab!! - 20/8 @ 11am
- It "happened"
- couldn't cancel event smh
- will continue once semester starts
- Next event: 20/8 @ 11am
Laser Tag with eSports - 10/7 at 6pm @ Lazer Blaze Willeton
- It happened
- Was chill
- Attendance: 31
- $98 profit/club
Kittens and Krakens Camp - 5pm Friday 21/06 - 10am Monday 24/06
- Feedback form is up
- We've had some responses
- Noise management was generally good, but the large number of people meant high noise levels were largely unavoidable
- Larp had decent feedback
- Debates had fairly negative feedback, on account of didn't happen, however some other points were made
- Ensure people pick a side for their own debates topic
- Lack of Hand Towels in the bathroom
- We've had some responses
- Next year's venue
- All of the other options are either more expensive or have a lower capacity
- The only one that was even close was Point Walter
- Even though it is bigger, the activity space was significantly smaller so likely not
- Long discussion about Kitchen
- Rostering
- Meal options
- Portion Sizes
- Will likely stick with Manjedal
- Organising a Photo drive
- Jack paid the invoice
Josh: Organise Photo Drive for Camp
Unigames goes to: UWASCA cloak workshop - 15/8
- Patrick has approached us about a cloak-making workshop
- put on hold for the time being
- Also with UniSFA
- We invite our members to go to UWASCA's event
- Is going to happen in Semester 2
UniSFA Collab - 2-5pm 12/7
- Writer's night for Phoenix and Piffle
- it happened
- attendance: 5
Cameron Hall Minecraft Factions Server
- Subcommittee formed
- Reps are Connor, Chris
- Motion on how disciplinary actions work in the context of the server
- isolated to just the server but with similar processes to dooring
- Server delayed until issues are fixed
- likely resolved this week
- Another meeting on Friday
Club Carnival - Tuesday 30/7 @ 12pm-2pm
- nupdates
- We can ask to be next to UniSFA
- We need to get UniSFA to also ask
Cameron Hall Quiz Night - 12/9
- Reps are Jack (Dark) and Nix (Light)
- Tavern is looking good, they should be fully reopened by the time quiz night rolls around
- Will book the Tavern tonight once clubs have had meeting (us)
- motion to approve UWASCA for inclusion in the subcom
- passes without opposition
Joint [Redacted]
- Reps are Jack, Cooper, Connor
- Meeting 1 soon
Far Future Events
Upcoming Subcommittees/Prospective Reps
- Roleplay 4 Life - Chris, Gen
Chris, Gen: Organise rp4life date
- Relay 4 Life - Gen, Oscar (vibe it)
- When is it?
- 5th to 6th of October according to Cancer Council website
- The mysteryyyyyyyyy
- When is it?
- Uncharity Vigil - Josh, Jeremy
- Dice Bag Workship - Oscar, Gen
- In the future at some point
- UWASCA have started contacting us about this
Reimbursements
- Approved
- $9.98 to Nix for cups at Wargaming event (cash reimbursed)
- Pending
- $93.95 to Connor for Food Run
- $400 to Gibbi for Modern Horizons 3 Booster Box
- Unsubmitted
- $1518 to Josh for Modern Horizons 3 Pre-release
Guild
SOCPAC Meeting
- Next one 30/7
Tenancy
- Received an E-mail to discuss some documents
- Surveillance device policy
- Not much we can do about it but better written than previous versions
- Won't be able to have the webcams as they are
- We have some things we might be able to do but need more discussion
- Tenancy Constitution
-
- not all tenants are SOCPAC clubs
- e.g. could in theory give rooms to fac-socs or other guild departments
-
- there were some issues with current constitution
-
- The meeting was communicated to be for feedback and questions
- They did not give enough time to provide feedback or answer questions
- We are still writing up feedback for these changes
- Surveillance device policy
- Campus-wide declutter
- Skip Bins
- E-waste receptacles
- June 17th-July 19th
- requested a locker for Wargaming Supplies
Semester 1 Grant Appeals
- Nupdates
- Was submitted
- Got an email back confirming application was received
- Waiting for a response on Friday
UWA CELT campus O-Day - Friday 30/8 @12:45 - 1:45pm
- nupdates
- the UWA CELT campus (in Claremont) are organising an O-day style event and are interested in featuring a number of clubs
- pushed back to the 30th of August
General Business
Gatekeepers
- No new Gatekeepers
- New Gatekeeper form will go to current gatekeepers soon
Webkeepers
- No new Webkeepers
Room Updates
- nupdates
- New Kallax, Small Shelf, Chairs
- Could potentially use some of the new storage space to store the Stationery box/dice trays
- We gonna sort out some floor tiles soon
- Whe-heyyy
- Table for discussion out-of-meeting
- on hold for the moment
- idea: organisational busy bee
- things that aren't strictly cleaning
Library
Book Buy
- PDFs Bought:
- Fabula Ultima
- Alice is Missing
- Mahjong
- It's the wrong Mahjong (sobbing emoji)
- We can ask if they still
- Still on the hunt for Ra (Might not be able to get from Tactics)
- Proposed to wait to see if we can get Ra, if not then may get other stuffs
- Looks like there will be a re-release of Ra in August, so it may be worth pushing Ra back until the next book buy
- potentially re-add Monster of the Week and/or Torchbearer to book buy budget
- got to find how much budget we actually have left, and what we can actually get instead of Ra
- Warhammer Mat to be bought
- Gen checks money to see if she can buy RIGHT NOW
- Very intense discussion on aesthetic choice of mat
Gen: Repair damaged games Gen: Make up a Bloodbowl contents sheet Chris: Print new PDF Games
Food Runs
- we got some frozen meals
- we've got conk
- need more other dinsk
Phoenix Revival
- nupdates
- There is a submissions link
- Posted Bump
- Couple of people joined
- Due date is start of Semester 2
- Things people want (according to EOI):
- Lesser played TTRPGS being spotlighted
- Introductory articles about hobbies like wargaming
- Talks with collab clubs and other interesting things
- We'll try to put some interesting things in
- Something casual/positive/not too self-serious but still sincere
- Scripted playthroughs
- a few ways interpret this, but all potentially interesting
- 75% want it in booklet form
- Theme: Revival
Josh: Check in with Phoenix people Connor: add Phoenix role to choose roles section
Uploading Old Minutes
- Nupdates
Organising Old Records
- nudpates
- Taking up a lot of space
- Options
- Move to filing cabinet
- Doesn't lock (skull emoji)
- Digitise them
- Me (Chris) can scan them
- Move to filing cabinet
Committee Business
Discord Threads/Facebook Group posts for lengthy discussions
- Use Facebook Post or Discord Thread for longer discussions
- Facebook Posts
- Pros
- Tiered conversations, specific points can have their own locations
- Cons
- Hard to hold a longer discussion
- Not chronological
- Pros
- Discord Threads
- Pros
- Can have longer conversations like a group chat
- chronological
- Cons
- Not tiered, problem for discussions with multiple independent points
Nene: find old discussions on Book Buy and decode them
- Not tiered, problem for discussions with multiple independent points
- Pros
First Aid Training
- nupdates
- Second date on the 20th of July
Unigames TikTok account???
- Tabling discussion until later
- We'll take some videos during Camp to potentially put on an account later
- Do we want TikTok or Instagram
- Instagram may be better than Facebook or Discord for advertising the club and events
- Cross-posting
- Instagram may be better than Facebook or Discord for advertising the club and events
- TikTok main uses
- Advertising what the actual content of the events are
- camp
- uncharity vigil
- charity vigil
- Roleplay for life
- Advertising what the actual content of the events are
- Benefits over Facebook and Discord
- Easier to engage new people
- Communicating what the club actually does
- Algorithmic nature of the platform may benefit club growth
- Easier to engage new people
- Ensure any person included in a video on InstaTok has given consent to be included
Meeting closed: 7:26PM