Unigames Committee Meeting #2 - 14/03/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Texas
• Gibbi
• Luna
• Hannah
• Chris (Discord)
• Connor
• David
• Jazz
• Alistair

Apologies

Absent

Meeting scheduled: 5:00Pm

Meeting open: 5:07Pm

Reports:

President's Report (Emerald):

• Hi, Gibbi
  • This Weekend I picked up the book buy
  • And I made a big list about online boardgame sites
  • And I fixed up the online event guide
    • Only the boardgame part sorry
  • And made the Fresher welcome poster with Hannah
  • Gate Trained Lily

Vice-President's Report (Jackie):

• maybe one day i won’t automatically reach for the trez report
  • give me like a month
• have some thoughts on online events
  • both in general and our big ones
• did some gate training
• did some charity vigil stuff
  • helped set up discord, finished (very long handover)

Treasurer's Report (Texas):

• we had a weekend
• emailed more aircon people to no avail (BC it's the weekend)
• asked work for shifts as immediately got one yesterday
• account balance: $10,158.76

Secretary's Report (Gibbi):

• It sure has been only like 2 days
• I have in fact read prerelease handover
  • I sure now know what is in a prerelease kit

Librarian's Report (Luna):

• Did not have time to do these minutes because I got caught up in unpacking boardgames.
• It has been so long since we had our last meeting (sarcastic), I missed some of you (genuine)
• Did sleeving things, turns out boardgames have way more cards than I thought I was.
• Also, we have so many TCGs in out clubroom.
• Started unpacking our new boardgames just before out meeting start.
• Wearing a maid headband.

Fresher Rep's Report (Hannah):

• I drafted an announcement with emerald
• Is wearing a maid outfit

Reports de la OCM (Chris, Connor, David, Jazz):

• Chris:
  • I have not done anything of note since friday besides thinking about freezer quote
  • I have however dethroned pokemon god
  • looking forward to new meeting time :smiley:
• Connor:
• Eyyyy, how’s it going?
  • Got trained to do the gatekeeping tings :))
  • Getting on top of planning dnd one shot night, pre excited to help run my first event :)) (Jackie’s only been great so far ty)

• David:

  • What up gamers, it's been a whole three days!
    • Is in his gamer cosplay and is talking like a twitch streamer
  • Been trained as a gate, can hold the room now
  • Given online events are on the menu, I've taken a cursory read through the relevant handover. I should probably look into getting tabletop simulator as well.
  • Tiles have not been applied to the floor yet. Still working up the willpower…
  • Stay gamer peeps

• Jazz:

  • I have messaged donald about the website yet
  • (we will see if this has changed by the time I report)
  • I have not done anything else sorry gamers

Immediate Past President's Report (Alistair):

• Alistair has attended: ==2.75/3== Meetings

Past action Items:

Emerald Aindow:

Teach everyone how to run online boardgames - Done

(with Hannah) Make Fresher Welcome Post - Done

Talk to Taylor and Concoct plans for table - Done

Pick up Book Buy - Done

Jackie Shan:

Do gatekeeper training - Done

(with Connor) Continue organising DND one Shot - Done

Write Grant Handover - Not Done

Cleanup Discord - Done

Organise things with Amelia for enviro collab event. - Not Done

Texas Bennett:

Talk to air con people more - Done

Ethan Gibson:

Start Organising Prerelease - Done

Luna:

Ask Vikrum about RPG Classification - Ongoing

Do sleeve buy - Not Done

Hannah Niklaus:

(with Emerald) Make Fresher Welcome Post - Done

Connor Brennan:

(with Jackie) Continue organising DND one Shot - Ongoing

David Giles:

Apply tiles directly to floor - Not Done

ALL:

Send preferred name prounoun image and hehe funny line to Jackie ASAP - 4/11 Done

Usual Suspects

Board Games

• Fresher Welcome -- [Week 3 - Thursday 17/03/2022]
• Is happening this thursday at 5PM
• Emerald has rewritten the guide
  • there is a guide
• There is a link to a lonk list of boardgames
• Can be used as poll or group finder
• Emerald: Fresher welcome might feel a little bit more janky than usual due to being online rather than in person
  • For Committee: (Only go into games that you know how to play so that you can explain the rules well)
• Emerald: Some websites are a little bit "Scrungly"
  • Online werewolf takes 29 players
  • Most websites should be explained in the guide
• Jackie: Has thoughts about online events
  • How can we recreate the feeling of walking into a room and seeing multiple tables w different board games being played
  • Sugests adding a fresher welcome section to the discord with a lobby
    • Then having people pick games and such
    • People can ask for games to be played
  • This is to give that tabletop feeling
• David: Perhaps a misc channel
• Jackie: A committee member should supervise some channels
  • This system will be used again for One shot night
  • Each boardgame (table) should have its own text and voice channel
  • We should encourage gatekeepers to come and help
• Emerald: How should we categorise boardgame
  • Jackie suggests writing brief boardgame descriptions

Emerald: Make Post and write descriptions

Jackie: Set up Channels

ALL: Read Online Events handover

RPGs

• DND One shot night -- [Week 4]
  • We are waiting dates from our GMs
• Emerald: We should ask people how many players GMs are willing to run
  • She then moved into the freezer to cool down
  • We should get indications from out GMs for adventure title
  • Players will all be level 3
• Emerald: we should post the PDFs for the basic books

  - If people get their hands on extra stuff thats up to them

  Jackie, Connor: Message GMs for information and let them know that the level is set to 3

• One shot night is coming up soon and we're still picking a date for it

Magic: The Gavining

• Intro To Magic
  • Gibbi will be running it this year
  • Is still the void thanks COVID
• New Capenna Prerelease
• Gibbi will email tactics
• Gibbi has read the handover

Wargames

• Intro to Wargaming
  • Floating into the void due to difficulty to innability to move Online
  • Date TBA

Fresher Campaigns

• Gibbi still hasnt messaged GMs

  Gibbi: Message GMs

Events:

Charity Vigil

• Subcom Discord has been made
• Jackie has finished handover
• Committee has discussion about when Charity Vigil could be

Unigames [REDACTED] "I"

Far Future Events

Quiz Night

PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

Uncharity vigil

Reimbursements:

• Approved
• Pending
  • none yet
• Unsubmitted
  • 985.60 to Jackie for Shirt Order
  • 429.25 to Emerald for Book Buy

Guild:

Best Club Award

• No updates
• Texas wants to be told when to start bothering cade

Semester grant

• No updates

Envirogrant

• Updates, None

General Business:

God-Queen of Unigames

• Emerald motions to become God-Queen of Unigames
  • Passes Unanimously

Gatekeepers

No new Gatekeepers approved

Webkeepers

No new Webkeepers approved

Room Update

Air Conditioning

• WE ARE GETTING SOMEBODY TO LOOK AT THE AIRCON
• Texas: Unigames is in an awkward spot due to being between commercial and residential for aircons
  • Someone say they would do it for a lot
  • Someone else said they'd do it for like $150, which is much nicer
  • UWA has been messaged and they did get back to us but shrug
  • We'll have to let tenancy know because we might need roof access
  • Should be done by the second week of April
  • Can also ask work boss because he also does maintenance (mayhaps aircons)
  • Please may the aircon be fixed
• Connor: Also has aircon contact has heard nothing
• We may soon have a fixed aircon

Table

• Emerald will present in a week or two to let us settle in a little more

Library

Classification system

• Luna has messaged vikrum

  • Has received no response
  • May start working if no response shortly
  • Luna is happy to take suggestions

• Book Buy

  • Has been picked up by Emerald

• Card Sleeves

  • Emerald: Attempted to pick up cardsleeves with Luna and after doing maths with Jackie there are a lot of card sleeves
    • We should pick up about 300 card sleeves
    • Once it has been tested and we figure out which games need which sleeves
    • We can get a finalised budgets and then methodically do a larger scale purchase
  • Emerald: For this week we would like to buy a couple packets of each sleeve type
  • There are 3 sizes of sleeve order
  • Committee approves purchase of the second smallest order with a budget of $100
    • Estimated cost: $89.60
    • 300 Opaque TCG
    • 175 Transparent TCG
    • 226 Standard American (Opaque preferred)
    • 36 Small European

Food runs

• Emerald: We will want one in the next week
• Gibbi: Is happy to run one on Friday

Price Changes

• Texas: Due to sale prices going up we arent able to sell a lot of items given the current situation

  • We should raise the price of cans up to $1 until further notice
  • Price increase will come into effect as of this friday [18/03/2022]

• Emerald: Suggests increasing Pie price raised to $2.50 from $2 to buy the better quality Miss's Mac's pies

  • Due to higher quality product and better return for club members
• Jackie: The main reason for profit making items is to compensate for non profit making items i.e. paper towels and white board spray
• Emerald: Encourages inspection of pies and sausage roll varieties on food run

Webkeeping

• Jackie did some discord cleanup and delete out of date channels as well as improve UX

Shirt Stuff

• Shirts are on the way sorry we couldnt get it in by O-Day
• Itll happen in two to three weeks

Enviro + Unigames Board Games

Jackie: Organise things with Amelia for enviro collab event.

Committeee Business

ALL: Send preferred name prounoun image and hehe funny line to Jackie ASAP

Meeting closed: 6:26PM