Unigames Committee Meeting #20 - 01/08/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Gibbi
• Hannah
• Connor
• David
• Everest
• Texas
• Alistair

Apologies

• Chris

Absent

Meeting scheduled: 5:00PM

Meeting open: 5:13 PM

Reports:

President's Report (Emerald):

• Hey Gibbi,
  • Got in a car accident today
    • Skill Issue - David
  • Sent a bunch of emails
  • W Jason Wason
  • The table should be arriving this week very W
  • Put Up gatekeeper stuff
  • Congratulations on everyone for making it to week 2
  • Keep your heads down and study

Vice-President's Report (Jackie):

• wrote library entry guide + taught connor how to do it too
• also talked abt library stuff w him
• also did quiz night stuff i guess
• various guild related stuff (personal)
• various getting our money back related stuff (unigames)
• submitted flyer to uniprint which will DEFINITELY print in time now
  • thanks apollo for the gift (curse) of prophecy (re: club carny moving back)
• and also did various committee stuff related to connor's upgrade to librarian!
• I WENT TO THE SOCPAC thanks ethan for the reminder
  • it was kinda fucking wild

Treasurer's Report (Texas):

• I'm in person this time
• did my withdraws today so peeps can be paid
• dnd twice this week is v based ty emerald for the special mini game
• heard from the finance lady about our missing money being sorted but saw nothing in the email
• account balance: $5,962.37

Secretary's Report (Gibbi):

• Did EMP for Refresher Rewelcome
• Attempted to put up minutes
  • RIP UCC
• Attempted to send out OGM notice

Librarian's Report (Connyah):

• I’m too far up the list I don’t know how to feel
• Got trained with some website stuff :))
• I think I know how to borrowing book as well
• Join Unigains!!! 💪🤘🫶

Fresher Rep's Report (Hannah):

• slowly but surely fresher campaign scheduling hell is once again upon me
• i'm waiting until after tuesday to properly start doing sign ups and such though
• otherwise i got an update on PROSH marshall training stuff
• also am already approaching essay hell somehow and im confused as to how

Reports de la OCM (Chris, David, Everest):

• Chris:
  • oof ouch owie, time for staying at home v2.0
  • dnd emp submitted and approved
  • will contact GMs starting tonight
  • Relay hype!
  • OGM hype!
  • I will be back in person again soon hopefully

• David:

  • thought about board games a bit
  • we allegedly play those here
  • I am #1 rook main OCE (and will 1v1 anyone who opposes me on that)

• Everest:

  • uni is back
  • relay signups are open! (and early bird is over o7)
  • joint camp name voted on
  • meeting tomorrow
  • I HAVE the small hooks but did not bring them oTL
  • looked into pin board things

Immediate Past President's Report (Alistair):

• Alistair has attended: ==17.75/21== Meetings

Past action Items:

Action Items: Emerald:

Submit feedback to manjedal. - Not Done

Jackie:

Design new flyers and put new events on there - Done

(with Connor) Learn how to/teach library entry on the website - Done

Ethan:

(with Hannah) Do EMP and Booking as well as advertising ASAP - Done

Organise Charity Vigil Donation - Done

Hannah:

(with Ethan) Do EMP and Booking as well as advertising ASAP - In progress

Connor:

Emp and announcement and loft booking for shiny new boardedgames - Not Done

(with Jackie) Learn how to/teach library entry on the website - Done

David:

Submit emp and announcement and loft for battle royale boardgames - Not Done

Usual Suspects

Board Games

• Shiny New Boardgames - Week 4 [18/08/2022]

  • Thursday the 18th of August [18/08/2022]

    Connor: EMP and announcement and loft booking for shiny new boardedgames

• Battle Royale Boardgames - Week 6 Week of the 29th

  David: Submit EMP and announcement and loft for battle royale boardgames

• Yee yee boardgames - Week 7 Week of the 12/09

  David: Submit EMP and Announcment and loft for Yee yee boardgames.

RPGs

• DND one shot night - [Tuesday Week 3 09/08/2022]

  Chris: Contact GMs for DND oneshot, tonight

Chris: Put up advertising for DND oneshot night

Future RPG Events

• Arc One shot night - Week 5
• Heart One shot night - Week 8

Panto Unigames Collab Event

• Waiting to hear back on dates
• They seem very keen on it

Magic: The Gavining

• Battle Decks are back in stock
  • However shipping is horrendous so we'll wait for a while
• We're out of kamigawa packs

  Gibbi: Buy a New box of kamigawa booster packs

Fresher Campaigns

• May have new players

Upcoming Events:

Refresher Rewelcome - [Wednesday Week 2 03/08/2022]

• Will be the wednesday Week 2 (03/08/2022)
• Start time 4pm in the loft

Gibbi, Hannah: Do EMP and Booking as well as advertising ASAP for refresher rewelcome

Club Carnival [09/08/2022] 12 to 2pm

• Makes us Consider moving events back a week
• We do not end up shuffling any events

Quiz Night [Early September]

• Meeting tomorrow
• Prize budget suggesting $50 per club for prizes as per usual
• Sounds good to committee

PROSH - Wednesday 5am - [17/08/2022]

• hannah has prosh marshal session tmw

OGM - Monday 12 to 1:30pm - [15/08/2022]

• Should be pretty quick
• Please come
• Agenda:
  • Reports
  • General Updates
  • Ratification of Connor Brennan's appointment to Librarian
  • Election for a new OCM
  • General business
  • Motions and proposed consitutional ammendments

Submitting Motions

• If you would like to submit a motion it must be seconded by another member and must be submitted by the end of next wednesday
• Email them to: uwaunigames@gmail.com

Far Future Events

Roleplay for Life

Relay for Life

• sign ups open! $40 entry
• running is not required
• join our team (or donate!) at: bit.ly/unigains22

Hall-o-ween

Joint [REDACTED]

• Joint Meeting will be this week tomorrow

Uncharity vigil

Reimbursements:

• Approved
  • $3104.50 to Jackie for Table
  • $154.70 to Connor for Foodrun
  • $205.80 to Ethan Cards and Camp supplies
• Pending
• Unsubmitted
  • $1221.25 to Emerald for Camp stuff (resend)

Guild:

Tenancy Meeting

• No updates

SOCPAC

• New Soc regs dropped
• SCE officer training in week 3 and 4
• Tenancy initiatives for security cameras and repairs around cam hall
• tenancy busy bee week 3-4
• tenancy consultation week 3
• Udub radio is a thing that's happening
  • clubs can get involve via hosting shows or running advertisements
  • studio is open most weekdays, can go discuss in person if we wish to

Missing Money

• Jackie is working on a response and a lengthy evidence document

Jackie, Emerald: Work on Lengthy evidence document for missing money

General Business:

Gatekeepers

• Will Reset Gatekeepers now
• Reaaproved Gatkeepers
  • Merlin Hoskins
  • Joshua Annison
  • Freyja Dyson

Webkeepers

• No new webkeepers

Room Update

• Emailed Kelvin about the paint and the fan
• Maybe hear about it midweek?

Pinup Board

• The things we were thinking of using will not work
• Have the oppurtunity to use hooks and put them along the brace for it
• Probabbly gonna take the brace off and sit it
• It is larger than recomended size for hooks
• Give some more thought before we go out and buy something

Table

• Should be here sometime this weekend

Things to hang

• Everest has hooks at home
  • The hooks at home (on desk)

Library

• We have sent whole order to tactics
• Someone should go in and pickup library sutff
• Connor is willing to go

Book Buy

Connor: Go in to purchase bookbuy Emerald: Email Jason about book buy itemised receipt

Sleeving Cards

• Everything has been sleeved except for 5 minute dungeon
• Look into getting a couple hundred more sleeves

Classification system

• Connor has poked vikrum
• Been talking to vikrum about it
• We could put up barebones RPG entry one on Webste
  • dice system + general system (eg: "dnd" or "l5r")

    Connor: figure out barebones RPG entry guide

Food runs

• Drinks run soon
• Fruit and nut choccy blocks soft banned on food runs
  • sadge - jackie

Webkeeping

• Put up Newsletter after club carnival

Committee Business

Manjedal feedback

Emerald: Submit feedback to manjedal.

Meeting closed: 7:03 PM