Unigames Committee Meeting #21 - 08/08/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Gibbi
• Hannah
• Connor
• David
• Everest
• Texas
• Alistair
• Chris

Apologies

Absent

Meeting scheduled: 5:00PM

Meeting open: 5:14 PM

Reports:

President's Report (Emerald):

• Good evening gamers
• I hope everyone has had a good week
• delivery company bastard works hard
  • We will be getting table this weekend
• forgor manjedal
• bookbuy stuff is all sorted
• come play new games

Vice-President's Report (Jackie):

• i sure am vice presidenting (said in a very tired tone)
• why are the kids getting into gacha (magic booster packs) and how do i save them (google search)
• spent a lot of hours yesterday night trawling through guild council minutes and our inbox collecting evidence for 2019 sem 2 grant correction purposes
• yeah
• also i have a youtube video out (unlisted)
• attended refresher rewelcome
• yeah

Treasurer's Report (Texas):

• we had a joint camp meeting
• i had 2 dnd games and the whole gang is back together
• no lab partner for 2/3 labs so far
• idk what else happened this week its all a blur
• oh yeah we apparently got 2020 best club award money
• account balance:$5,491.12

Secretary's Report (Gibbi):

• Went to a joint camp meeting which was apparently this week
• Bought a box (this is where i would point to the box if there was anything left)
• Went to refresher rewelcome
• UCC sure is still down
• I sure did forget to post action items

Librarian's Report (Connyah):

• Attended refresher rewelcome
• Library Tetris (W emerald)
• Rooted with friends :)
• Picked up new boardgame

Fresher Rep's Report (Hannah):

• went to refresher and fell victim to the gacha of magic 😔
• also attended the PROSH marshall training event and now know what I'll need to do
• otherwise spent the week reading about the gutenberg bible and printing in general

Reports de la OCM (Chris, David, Everest):

• Chris:
  • It's your boi, got the spicy flu and missing out on DnD and club carnival (sadge)
  • DnD Event stuff is as organized as I can get it from home
  • Looking forward to having functional lungs again

• David:

  • Group work make me tired :(
  • DND ONESHOTS TOMORROW LETS GO ~~MORB~~
  • why uwa firewall still up

• Everest:

  • joint camp things
  • laptop died for three days
  • omgomg dnd

Immediate Past President's Report (Alistair):

• Alistair has attended: ==18.75/22== Meetings

Past action Items:

Action Items: Emerald:

Submit feedback to manjedal. - Not Done

Work on Lengthy evidence document for missing money - Done

Email Jason about book buy itemised receipt - Not Done

Jackie:

Work on Lengthy evidence document for missing money - Done

Ethan:

(with Hannah) Do EMP and Booking as well as advertising ASAP - Done

Hannah:

(with Ethan) Do EMP and Booking as well as advertising ASAP - Done

Connor:

Emp and announcement and loft booking for shiny new boardedgames - In Progress

Go in to purchase bookbuy - Done

figure out barebones RPG entry guide - Done

David:

Submit emp and announcement and loft for battle royale boardgames - Done

Chris:

Contact GMs for DND oneshot, tonight - Done

Put up advertising for DND oneshot night - Done

Usual Suspects

Board Games

• Shiny New Boardgames - Week 4 [18/08/2022]
  • Thursday the 18th of August [18/08/2022]

Connor: Put up Shiny New boardgames advertising tis wednesday

• Battle Royale Boardgames - Week 6 Week of the 29th

• Yee yee boardgames - Week 7 Week of the 12/09

RPGs

• DND one shot night - [Tuesday Week 3 09/08/2022]
  • it's tomorrow!
  • Please Come!
• Arc One shot night - Week 5
  • we have 2 gms ready :)

    Gibbi: Submit EMP and Loft booking for arc one shot night

Future RPG Events

• Heart One shot night - Week 8

Panto Unigames Collab Event

• "Later weeks in the semester"
• Probs after quiz night

Magic: The Gavining

• Battle Decks are back in stock
  • However shipping is horrendous so we'll wait for a while

    Emerald: Keep Battle decks "on lock"

Booster Boxing Buying Bhenanigans

• 2 options
  • Cases
  • Variety
• Buying multiple cases at a time would be very expensive
• Committee wants to have a stock in the monolith so we can easily replace box
• Committee looks at a couple of different sets
  • 6x MH2 at 322 per box (a case) -> $1,932.12 for a case from Gameology
  • 2x Baldurs Gate at $155 per box -> $310 for 2x baldurs gate from Good Games Cannington

    Emerald: Pick up 2 baldurs gate boxes from Good game Cannington Gibbi: Purchase Case of MH2, and 2 boxes of Jumpstart at Gameology and cry about your savings account

• Box purchase for ~2.25K passes with 5/2/2
• Running more drafts
  • Having more drafts as a way to introduce people to magic
  • see climate of drafts

Jumpstart

• Emerald suggests Jumpstart
  • We should run a jumpstart event
  • Emerald would like to buy 2 boxes of jumpstart at 156.3 per box
    • Passes Unanimously

SNOM 5 ish - In 2 Weeks

Gibbi: Do EMP and Booking for SNOM

Fresher Campaigns

• May have new players
  • Cursed 8 player group?
  • Signups at club carnival?
    • [What Carnival?]

      Hannah: Create New player form and Gm Form and make announcements for fresher campaign

Upcoming Events:

Refresher Rewelcome - [Wednesday Week 2 03/08/2022]

• Will be the wednesday Week 2 (03/08/2022)
• Went well attendance of overall 15ish
  • About a dozen new members showed up

Club Carnival [11/08/2022] 12 to 2pm

• Been moved to thursday
• Our stall number is 17
• Has been moved due to weather might be moved again :skull_and_crossbones:
• Texas, Jackie, Connor will attend the stall

Quiz Night [Early September]

• QUIZ NIGHT!!!
• Had a meeting last week
• Subcom has approved the budget
• Committee approves budget, Passes Unanimously
• meeting this week is chugging

PROSH - Wednesday 5am - [17/08/2022]

• hannah has prosh marshal session tmw
• Theme is james bond
• Hannah goes through prosh training
• It was great

  Hannah: Put up announcements for prosh for discord and facebook and little channel

Emerald: Message ICONS and Point them at Hannah for PROSH

OGM - Monday 12 to 1:30pm - [15/08/2022]

• Happening next week
• Please Come
• Should be pretty quick
• Please come
• Agenda:
  • Reports
  • General Updates
  • Ratification of Connor Brennan's appointment to Librarian
  • Election for a new OCM
  • General business
  • Motions and proposed consitutional ammendments

Submitting Motions

• If you would like to submit a motion it must be seconded by another member and must be submitted by the end of this wednesday
• Email them to: uwaunigames@gmail.com

Far Future Events

Roleplay for Life - [03/09/2022 - 04/09/2022]

• Committee finds out its in 4 weeks

Texas, David: Work on EMP and booking for roleplay for life

Relay for Life - [01/10/2022 - 02/10/2022]

• Meeting thursday big day thursday
• sign ups open! $40 entry
• running is not required
• join our team (or donate!) at: bit.ly/unigains22

Hall-o-ween

Joint [REDACTED]

• Joint Meeting happened last tuesday
  • Assigned Roles
  • Explained Events
  • Posters in progress

Uncharity vigil

Reimbursements:

• Approved
  • $1221.25 to Emerald for Camp stuff (resend)
• Pending
• Unsubmitted
  • $199 to Ethan for Strixhaven Box
  • $356.15 to Connor for Bookbuy

Guild:

Tenancy Meeting

• No updates

SOCPAC

• No updates

Missing Money

• Received best club award!!!
• Evidence doc in progress

  Jackie: Work on evidence document

Envirogrant

Texas: Bump Cade about envirogrant

SPG

• We should write an SPG for our table

Texas, Jackie: Work on table SPG

General Business:

Camp Partial Refund

Jackie: Look into finances for partial refund for Gozz and Taylor

Gatekeepers

• New Gatkeepers
  • Autumn Brough

Webkeepers

• No new webkeepers

Room Update

• Emailed Kelvin about the paint and the fan
• Maybe hear about it midweek?

Emerald: Once again email kelvin for paint AND fan

Pinup Board

Table

• Delivery people were being messy
• Jim Gameway is a saint
• Is being delivered this thursday
• Will be in the room sometime after
• BEEEG HYPE
• Perhaps alteration once table gets here

Things to hang

• Everest has hooks at home
  • The hooks at home (on desk)

Library

• Half of the book buy is here!
• the rest is on its way!

Sleeving Cards

Classification system

Connor: figure out barebones RPG entry guide

Food runs

• Food Run this week
• Emerald going to try and do a food run on wednesday

Emerald, Jackie: Commit Food run purchase food bring sustennance unto the club

Webkeeping

• Put up Newsletter after club carnival

Gibbi: Message donald about working out a newsletter plan

First aid

• Up to 25 people
• $60 per person
• Will ned venue perhaps through guild
• Committee is interested in getting first aid

Emerald: MSG icons about first aid

Committee Business

Manjedal

• Booking camp for next year
  • Book for camp after final week of exams
  • 23rd of June to 26th of June 2023
  • Passes Unanimously

    Jackie: Book Manjedal for next year Emerald: Submit feedback to manjedal.

Meeting closed: 6:54 PM