Unigames Committee Meeting #22 - 15/08/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Gibbi
• Hannah
• Connor
• Everest
• Texas
• Alistair
• Chris

Apologies

• David

Absent

Meeting scheduled: 5:00PM

Meeting open: 5:16 PM

Reports:

President's Report (Emerald):

• Good evening gamers,
  • Happy OGM
  • Happy.. welcome Josh on committee (people clapped)
  • Happy Table everyone
• Table came in
  • I hope everyone likes our new table her name is Missy
    • Like the...
  • I dunno man
  • I'm trying
  • Literally so much has happened
  • We had the OGM
  • Is Tired

Vice-President's Report (Jackie):

• snoozy...
• i'm so snoozy....
• evidence document done and sent (16 pages long)
• quiz night is on it's way
• i forgor to do constitutional ammendments : |
• but there's coffee in the club now : )
• also i got a new phone

Treasurer's Report (Texas):

• report in the ogm
• thanks to everyone who came
• thinking about making a magic deck
• account balance: $5,491.12

Secretary's Report (Gibbi):

• My finances are in shambles
• Minutes are back
• Baldurs gate boxes are 18 packs not 30 mb
• Also modern horizons 2 might be here as early as thursday?
• Jumpstart too (editors note: !!!)
• I need to put up advertising for SNOM

Librarian's Report (Connyah):

• Prepped everything for Shiny New Boardgames !! COME THRU Y'ALL!!!
• Alsooo come thru to Relay4Life !!
• Hello Josh, everyone welcome Josh, W Josh
• Also went to DND Oneshot Night, solid turn out (I think 21, 25 including GMs, was slay)
• ALSO CLUB CARNIVAL W HELLO ALL NEW SIGNUPS (if ur reading the minutes :eyes_emoji:)

Fresher Rep's Report (Hannah):

• still running on 3hrs of sleep and no nap bc of maintenance people sadge
• did all my stuff from last week (i think at least bc i currently can't compute)
• PROSH is gonna happen soon so please join me in being sleep deprived

Reports de la OCM (Chris, David, Everest):

• Chris:
  • Nothing to report o7
  • Welcome to Committee Josh!
  • Heh, nerd
• David:
  • Welcome to committee Josh, congrats on getting elected!
  • Ran a dnd oneshot, thanks everyone who came along for the morbin' good time
  • Helped setup (and setdown) at club carnival
  • Will post announcement and facebook post for roleplay for life either later today or tomorrow at latest
  • (He's Watching Uncle Roger live on stage) - Gibbi

• Everest:

  • Not the last OCM now thats funky, hi saph
  • Submitted EMP, thank you georgia from guild who was very nice about EZONE not having an event manager
  • Booked ezone :3
  • mtg jumpstart hype and ty for cat dragon gibbi <3333

• Josh:

  • My 4 1/2 hours of OCM existence have gone incredibly smoothly
  • I bring League representation to committee
  • I reciprocate all thanks and additionally thank everyone for my appointment to the position of OCM
  • Read OCM handover document
  • Ran a D&D She-Ra One-Shot
  • Helped out at club carnival
  • Helped with new table
  • Have created my facebook profile w/ help from Emewuld

Immediate Past President's Report (Alistair):

• Alistair has attended: ==19.75/23== Meetings

Past action Items:

Action Items: Emerald:

Keep Battle decks "on lock" - Done

Pick up 2 baldurs gate boxes from Good game Cannington - Done

Message ICONS and Point them at Hannah for PROSH - Done

Once again email kelvin for paint AND fan - Done

(with Jackie) Commit Food run purchase food bring sustennance unto the club - Done

MSG icons about first aid - Done

Submit feedback to manjedal. - Done Jackie:

Work on evidence document - Done

(with Texas) Work on table SPG - In progress

Look into finances for partial refund for Gozz and Taylor - In progress

(with Emerald) Commit Food run purchase food bring sustennance unto the club - Done

Book Manjedal for next year - Done

Texas:

(with David) Work on EMP and booking for roleplay for life - Done

Bump Cade about envirogrant - Done

(with Jackie) Work on table SPG - In progress

Ethan:

Submit EMP and Loft booking for arc one shot night - Done

Purchase Case of MH2, and 2 boxes of Jumpstart at Gameology and cry about your savings account - Done

Do EMP and Booking for SNOM - Done

Message donald about working out a newsletter plan - Not Done

Hannah:

Create New player form and Gm Form and make announcements for fresher campaign - Done

Put up announcements for prosh for discord and facebook and little channel - Done

Connor:

Put up Shiny New boardgames advertising tis wednesday - Done

figure out barebones RPG entry guide - Long term in progress

David:

(with Texas) Work on EMP and booking for roleplay for life - Done

Usual Suspects

Board Games

• Shiny New Boardgames - Week 4 [18/08/2022]

  • Thursday the 18th of August [18/08/2022]
  • Happening this Thursday!!!
  • !! COME THRU Y'ALL!!!

• Battle Royale Boardgames - Week 6 Week of the 29th

  • David is at Uncle Roger

• Yee yee boardgames - Week 7 Week of the 12/09

  • David is at Uncle Roger

RPGs

• DND one shot night - [Tuesday Week 3 09/08/2022]

  • Went great
  • Great turnout around 25 people
  • Good first sem 2 dnd oneshot
  • Think its a good idea to keep doing it

• Arc One shot night - Week 5 - [23/08/2022]

  • Me and Rondie will GM

    Gibbi: put up advertising for ARC

Future RPG Events

• Heart One shot night - Week 8
  • Josh and Gibbi will do the EMP

Josh, Gibbi: Do Heart EMP

Panto Unigames Collab Event

• Still waiting

emerald: poke thomas/"Tim" regarding panto collab

Magic: The Gavining

• Battle Decks are back in stock

Gibbi: Look at battle decks since variety has changed

Booster Boxing Buying Bhenanigans

• Booster boxes of baldurs gate are in
• Booster boxes of mh2 and jumpstart in a week or so
• MH2 set boosters will be on sale for $12
• Commander Legends 2: Dungeons and Dragons: Battle for Baldurs Gate Set boosters for $10
  • We didn't realise they were boxes of 30 packs

    Emerald: Look into returning 1 box of baldurs and replacing it with 1 online

Jumpstart

• Jumpstart Event Options
  • 1. 3 packs give people 1.5 decks
  • 1. 4 packs give people 2 decks
• Committee agrees to 4 packs for the event?
• Committee has concerns about event numbers
  • Considers purchasing more product to allow for more players
• Event pricing will be $30 for 4 packs
• Jumpstart packs will be $8 for 1 and 2 for $15 after the event
• Will be run during study break

Gibbi, Josh: Write up EMP for Jumpstart Event

Emerald: Look into getting more jumpstart product

SNOM 5 ish - In this weekend

Gibbi: Put up advertising for the event (SNOM) its this sunday you fool

• SNOM is this Sunday
• Usual stuff

Fresher Campaigns

• Cursed 8 player group resolved
• Will be done quicker than last sem!!!

Upcoming Events:

Club Carnival [11/08/2022] 12 to 2pm

• Club Carnival was really good
• Bigger than previous years due to no sem 1 club carni probs
• 19 signups
• $97 made
• Some people were sad they missed out on dnd oneshot

Quiz Night [15/09/2022]

• Date Confirmed, EMP hours away from submission
• Budget has been approved
• Contact tactics for prizes

Chris: Contact tactics regarding quiz night prizes

PROSH - Wednesday 5am - [17/08/2022]

• This week !!!
• Hannah will be... sleeping before prosh
• She hasa busy day
• Josh will be holding the room open overnight
• and maybe jackie will too

OGM - Monday 12 to 1:30pm - [15/08/2022]

• It happened
• Josh is our New OCM
• Announcement to go up tonight with minutes due to committee of the whole

Jackie, Gibbi: Put up minutes and OGM minutes tonight

Roleplay for Life - [03/09/2022 - 04/09/2022]

• Committee finds out its in 2.5 ish weeks
• Donald is only availiable during this weekend we need to run the event during this period
  • Donald is also available the weekend before Relay but would prefer the 03-04
• THINGS TO DO ASAP (TONIGHT):
  • Livestream Gm's should be contacted tonight
  • Gm interest post should go up
  • Advertising should completed today and going up early tmw

    Texas: Contact Gm's tonight for availiability for roleplay for life, Gm interest post and advertising

Far Future Events

Relay for Life - [01/10/2022 - 02/10/2022]

• Gotta roster walking n stuff
• Could shoot for a team theme
• We gotta be vacc’d
• Gotta bring a tent :))
• James Oval
• 7-9am free brekkie
• Hat, water, sunscreen = super important
• join our team (or donate!) at: bit.ly/unigains22
• Early bird ends september 3rd
• Currently $20
• Will be $40 after eary bird date

Connor: Put up relay for life signup post

Hall-o-ween

Joint [REDACTED]

• Joint Meeting Happening tomrrow at 3pm
• Emp will be worked on tomrrow

Uncharity vigil

Reimbursements:

• Approved
  • $1221.25 to Emerald for Camp stuff (resend)
• Pending
• Unsubmitted
  • $199 to Ethan for Strixhaven Box
  • $356.15 to Connor for Bookbuy
  • $500.85 to Jackie for Food Run
  • $41.65 to David for Sleeves
  • $1125.00 to Jackie for camp deposit 2023
  • $2238.03 to Ethan for MTG cards

Guild:

Tenancy Meeting

• No updates

SOCPAC

• 6pm next week thursday

Missing Money

• 16 page long evidence doc sent

Envirogrant

Texas: Bump Cade about envirogrant

SPG

• Due this Friday

Texas, Jackie: Work on table SPG

General Business:

40th Anniversary Event

Jackie, Emerald: Look up venue for nice ball room

Camp Partial Refund

Jackie: Look into finances for partial refund for Gozz and Taylor

Gatekeepers

• New Gatekeepers
  • Thomas McGregor
  • Amelia Shepherdson

Webkeepers

• No new webkeepers

Room Update

• Emailed Kelvin about the paint and the fan
• Maybe hear about it midweek?

Emerald: Once again email kelvin for paint AND fan

Pinup Board

Table

• Table it's here
• Table priority now has 2 tiers
• Missy priority is table top gaming above everything else

Emerald: Write table priority announcement in gate keepers

Jackie: Contact Gozz and Taylor about getting their table back

Things to hang

• Everest has hooks at home
  • The hooks at home (on desk)

Library

• Half of the book buy is here!
• the rest is on its way!

Sleeving Cards

• 5 minute dungeon has been sleeved

Classification system

Connor: figure out barebones RPG entry guide

Food runs

• Food Run happened last week

Webkeeping

• Put up Newsletter this week

Gibbi: Message donald about working out a newsletter plan

First aid

• Up to 25 people
• $65 per person locked in
• Venue is Ezone 1.05
• Ev would like help moving tables
• Please come early if you can to sort it out
• Starting at 9am startng this saturday
• Would be happy doing it annually
• $35 per person for CPR ONLY

Committee Business

• AGM minutes from the start of this year need to be uploaded

  Gibbi: Put up Agm minutes

Jackie: make up new committee poster with fresh memes

• Jackie wants to think about updating the archives Meeting closed: 7:30 PM