Unigames Committee Meeting #28 - 23/09/2019

by Donald Sutherland 23/09/19

Unigames Committee Meeting #28 - 23/09/2019

Attending

Apologies

Absent

  • none

Meeting open: 11:59AM

Reports:

President's Report:

  • Nothing to report sorry

Vice-President's Report:

  • I don’t even know, I’ve been stuck under assignments and production.
  • I went to the Halloween subcom meeting

Gatekeepers

  • Aoibhinn: Message applicant

Treasurer's Report:

  • Account balance: $3002.97
  • Includes our cash donations from Roleplay for Life
  • I don't know what's going on I have been sick
  • Got Irene to resubmit the lights to campus management in the futile hope we might not have to hire floodlights for charity vigil

Secretary's Report:

  • I've been in work and cleaning hell
  • Seriously I emptied my wardrobe yesterday
  • It's a big deal
  • Super hype for Throne of Eldraine prerelease
  • Not super hype for that whole weekend (charity vigil + prerelease + public holiday work)

Librarian's Report:

  • Overdue items: Coup and Hamsterrolle, 5 min Dungeon, Mysterium, Codenames, Secret Hitler, Tortuga, Love Letter
  • SLARP meeting didn’t fire yesterday unfortunately.
  • 1001 training was fun.
  • Forgot to put up book buy so I’m doing that now.

  • Donald: Contact Christine

Fresher Rep's Report:

  • I actually got fresher campaign stuff! Whoa! Autumn wants more players and I have exactly no freshers, so she's going to post to recruit.
  • bought more primer. It's me, primer queen.
  • also currently in assignment hell because it's that time of semester again.

OCM reports

Colin

  • Reminder I will not be at next week's committee meeting, will be in melbourne

Past action Items:

Alaura:

  • Chat with Winslade about future scheduling - not done
  • Go through Camp feedback and begin writing a handover - not done
  • Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn) - not done

Aoibhinn:

  • Watch out for board game events to snipe clubs for collabs - done
  • Look into Unigames solo Mega-Game-esque events a la Primarchs - no updates
  • Call Manjedal, ask about alcohol and early check-in (along with Alaura) - not done
  • Tell us what happen - done
  • Make a busy bee event - done

Taylor:

  • Do a full financial breakdown of camp - done
  • Follow up on grants - not done
  • Read the SOC minutes - not done

Donald:

  • Look at sleeves for Love Letter - done
  • Make event and poster for Throne of Eldraine prerelease - done
  • Distribute the sealed league prizes - not done
  • Contact Christine re. games - done, no response
  • Make a post about the guild bathrooms - not done

Alistair:

  • Talk to Gozz about perspex - done

Colin:

  • Draw up a collab procedure document - not done

Agenda

Usual Suspects:

Boardgames

  • Dominion board games night happening Thusday (26th)
    • No word from UPS, so it's just us
  • Next one is spoopy games
    • Week of the 14th

RPGs

  • Dark Heresy!
    • Fun was had, three players turned up + Staurt
  • Week 10 Dread!
    • Day may change, conflicts with Guild Ball

Magic

  • Throne of Eldraine Prerelease is happening on 29th, this weekend!
  • The full spoiler looks great!

  • Donald: Distribute the sealed league prizes

Wargames

  • Kyle has two ideas for non-recurring events
    • 1) Buy-in tournament, get prize support from Tactics
    • 2) Another painting day, date tbd by Kyle

Fresher Campaigns

  • Ellie's one has finished!
  • Autumn's one is recruiting more people!
  • Merlin's game is probably dying

Collabs:

  • Collab procedure:

    • Colin: Draw up a collab procedure document

  • UniAccess:

    • The games that they've borrowed are still overdue

    • Donald: Contact Christine re. games

  • Language week:

    • Language week is this week!
    • Tomrorow during common lunch hour (1PM)
    • Doing a call on the gatekeeper's page
    • Colin can help

  • PCS:

    • Still on the backburner

  • Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

  • Alaura: Chat with Winslade about future scheduling

  • Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

  • Alaura: Go through Camp feedback and begin writing a handover

  • Taylor: Do a full financial breakdown of camp

LARP1001

  • Reps: Colin, Emerald + Elana, Aoibhinn
  • It went well!
  • Two non-committee showed up
  • Hyped for the next one!
  • Went through a lot of training excercises
  • Alistair is still sore

OGM [10th September]:

  • Is Kyle on committee yet?
    • Nope
    • Check in next week!

Roleplay for Life [14th/15th September]:

  • Reps: Alistair, Donald + Alaura
  • Taylor has taken the cash donations and deposited them into our account
  • We are going to withdraw it so it can be donated to Relay for Life

Charity Vigil [28th/29th September]:

  • Reps: Colin, Taylor
  • Taylor is getting an after-hours access pass and floodlights
  • The posters are up!
  • It's this weekend!
  • Taylor is emailing Tactics about prizes
  • Colin has the start of an events plan
    • This should be published ASAP
    • Still no one-shots have been organised
    • Alaura recommends a Google form
    • Collab'ing with other reps
    • Various events are discussed

Relay for Life [12th/13th October]:

  • Reps: Taylor + Elana, Emerald
  • Next captains meeting is on the 25th of September @ 5pm
    • Elana will be going
  • Battle Tin should go to UniSFA
  • If people want to participate but don't have money, contact Taylor
  • Need to start forming a roster

MCW - Multicultral Week [17th October]:

  • We have a stall, 6PM-10PM
  • No further updates

  • Aoibhinn: Email MCW organisors about updates

Cameron Hall-oween [26th October]:

  • Reps: Aoibhinn, Amelia
  • Alaura is now the photographer
  • Felix has stepped down - do we want another UCC rep?
    • Consensus is yes
  • Free entry for RSAs and photographer?
    • We vote yes
  • Should we get a cocktail shaker - since this will be a recurring event?
    • General consensus is yes
    • Maybe ask UniSFA since they also run a cocktail event?
  • Also, security has been obtained!
    • One security guard, from ACE again

Book Buy Semester 2:

  • Committee: Do the Book Buy Whenisgood

Summer LARP:

  • Reps: Alistair, Elana, Emerald
  • Meeting yesterday didn't happen
  • Basically no updates
  • We're doing the things, things are being done

Un-Charity Vigil:

  • Don't need to look at this until Hall-oween is done
  • February is

[REDACTED] 2020:

  • Tentative date: 19th-22nd of June 2020

  • Alaura,Aoibhinn: Call Manjedal, ask about alcohol and early check-in

  • We have to get on this

Guild

  • FilAus Incident:

    • We have not received an apology from them yet, and it's the end of September
    • We sent it about a month ago

    • Alaura: Have a chat with Taco about apology

  • Tenancy allocations:

    • No updates

  • Elevator:

    • No updates

  • Grants:

    • Taylor: Follow up on grants

    • Taylor: Get in contact with Jacob to find out what is going on with grants

    • Proposed ammendments to grants policy
    • They are codifying the SOC deadlines
    • Alaura: Are we all good with grants?
      • Taylor: They haven't released a club-by-club breakdown, so I have no clue
      • Transperancy has been horrendous

  • SOC Meeting:

    • There was a SOC meeting

      • They wanted execs to test a new EMP system
      • But we aren't on the mailing list so we didn't get invited
      • The main other point: Returning officer stuff
        • Apparently an RO can't be a past or current member, which is contrary to what we understand

    • Next SOC meeting: 16th October

    • Next busy bee: Wednesday 2nd October
    • Next tenancy meeting: Wednesday 2nd October
      • Things to bring up
        • None of the work orders are being done
        • Lights in loft and in CHall fire escape are problematic
        • Full reallocation details
        • Bathrooms - holidays/after-hours-access
        • Not enough meetings this year
        • Who on the tenancy committee is still a voting member?
        • How's the elevator going?
        • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies

Room Update:

  • Microwave:

    • UCC doesn't look like it's interested
    • Offer it to the gatekeepers first?
      • If no-one takes it, auction it at Charity Vigil?

  • Speakers:

    • Alaura is compiling a shortlist

  • Bunnings things:

    • Fridge Whiteboard
      • Still need more magnets
    • Noodles
      • We still need to put them up
    • Floor felt
      • We got some floor felt, need to use it
    • Tiny whiteboard
      • For long-term borrowing things
    • President's picture
      • Need the same type of magnets for the picture
      • Alternatively just tape it to the filing cabinet.

  • Wargaming shelf

    • Alistair has received a price from Gozz
    • At most $40

    • Alistair: Get further details from Gozz

  • Busy Bee

    • Aoibhinkn is in charge
    • Start time: Saturday 11AM

Reimbursements:

  • Pending
    • Amelia: $18.70 for paint?
    • Amelia: $21.25 for primer?

    • Taylor: Find out what these are from Amelia

General Business:

  • Embroidery:

    • Ongoing

  • New T-Shirts:

    • Taylor: Get on top of shirts

  • Archives:

    • Donald: Make an archive guide

  • Board games guide:

    • Nothing received yet

  • Food run:

    • We will need one before Charity Vigil
    • Day of?

  • Campus Toilets:

    • Donald: Make a post about the guild bathrooms

  • Prof Comp

    • Meeting happened
    • We had a demo, it looked promisingish

  • SOC Masterlist

    • No updates

  • Discord things:

    • No updates

  • Library Donations:

    • Nothing new

  • Handovers:

    • The way we do handovers need to change
    • We currently treat the wrap-up meeting minutes as the "handover"
    • This is a bad idea
    • Make a document for each event, and copy and edit those documents each year

  • Game miniatures:

    • Some games, like Imperial Assault or Flames of War have their own minis for use as game pieces
    • These minis have been removed from their respective games
    • This is not good
    • Also, our current mini box is not organised enough to the point where we don't know whether things are missing or not
    • We need to get this organised
    • We need to re-sort everything from scratch
    • Metal minuatures should probably be phased out.
    • Assigned as a holiday project

Meeting closed: 1:49PM

Action Items:

Alaura:

  • Chat with Winslade about future scheduling
  • Go through Camp feedback and begin writing a handover
  • Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn)
  • Have a chat with Taco about apology

Aoibhinn:

  • Message applicant
  • Watch out for board game events to snipe clubs for collabs
  • Look into Unigames solo Mega-Game-esque events a la Primarchs
  • Email MCW organisors about updates
  • Call Manjedal, ask about alcohol and early check-in (along with Alaura)

Taylor:

  • Do a full financial breakdown of camp
  • Follow up on grants
  • Get in contact with Jacob to find out what is going on with grants
  • Find out what these are from Amelia
  • Get on top of shirts

Donald:

  • Contact Christine
  • Distribute the sealed league prizes
  • Contact Christine re. games
  • Make an archive guide
  • Make a post about the guild bathrooms

Alistair:

  • Get further details from Gozz

Colin:

  • Draw up a collab procedure document

Other:

  • (Committee) Do the Book Buy Whenisgood