Unigames Committee Meeting #29 - 17/09/2020
by Autumn Brough 17/09/20
Unigames Committee Meeting #29 - 17/09/2020
Attending
- Alistair
- Taylor "the shadowmittee duplex"
- Jackie
- Autumn
- Emerald
- Alice
- Ash (discord)
- Josh
- Gwen
- Kyle (discord)
Apologies
- Emerald
Exyled :(((
- Kyle
Meeting scheduled: 6:00pm
Meeting open: 6:10pm
Reports:
President's Report (Alistair):
- Went to UniSFAs OGM
- Did emailing things
- Picked up the prerelease packs
- Organised a meeting with Leigh for camp purposes
- Autumn didnt want to put my report in
Vice-President's Report (Taylor):
- I don’t remember anything that’s happened in the last week except elections.
- I hope everyone voted
- If unigames gets shrecked next year as a result of the election, i will personally come and murder whoever didnt vote
Treasurer's Report (Jackie):
- did a $420 deposit today
- also reimbursed kyle for wargaming terrain
- received our wargaming spg wargamers rise up
- the weeks go by too fast i have a report due sunday and MY COMPSCI PROJECT STILL
- hope everyone voted in guild
- i like playing among us
- account balance: $2,888.99
Secretary's Report (Autumn):
- met ash's clone at pole class
- i sent out an email!!
- and helped josh do an EMP
Librarian's Report (Emerald):
- i am nearly a full week into having the flu, please pick a god and pay for me as i recover
- i also enjoy playing among us
- i did all sorts of roleplay 4 life prep
- i have a schedule of all the games that will be overnight, and been figuring out who will be streaming
- set up the event and the EMP
- i've had SOUP
- i went to the IGA, couldn't find soup, and then gozz and taylor went to the IGA and they could find soup
- i have not gone to the gym but i have voted in guild elections
- (confirms that Josh inherited her seat)
Fresher Rep's Report (Alice):
- i went to the boardgames night
- i ran the boardgames night
- uh
- uh
- (alice is currently dictating this to me)
- that's it
- i now remember i voted in guild elections so taylor wouldn't murder me
Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):
- Ash:
- we've really reverted back to COVIDmittee haven't we
- uhh made fb event for boardgames after a poke
- it happened i assume (was busy, couldn't go)
- thats all folks
- Gwen:
- I also voted in guild elections and enjoy among us
- I’m on discord tonight cuz I’m studying for my mid sem tomorrow
- UWASCA Collab meeting will be next week, hopefully we’ll have advertising and an EMP done by then
- didn’t get to go the board game night last night 😞
- Josh:
- UWASCA meeting was postponed to next week
- Working out a date for both Ellie and Jack (for paranoia)
- Learnt how to do an EMP
- Keen for Zendikar
- Kyle:
- oh god oh fuck im looking at magic again
- clarification: i remade my pirate commander deck
- paid for the terrain
- quizmittie is going good (got prizes from tactics!)
- Team shirts should be here next week
- oh god oh fuck im looking at magic again
Past action Items:
Alistair:
Get in touch w/ new gatekeeper - done Broken light!!!!! - not done Check in about first aid course - waiting on a response
Taylor:
Look over winslade's camp budget - not done (do it right now please)
Jackie:
Summon a meeting of the fellowship of halloween - going to do it rn
Autumn:
Bother previous signups about joining our team - not done Advertise signups and sponsorships to discord and email - have emailed
Emerald:
Get Roleplay 4 Life online advertising up ASAP - done Get Roleplay 4 Life physical advertising up ASAP - not done Get Roleplay 4 Life technical people, inc donald - in the works Get Roleplay 4 Life GMs organised - done Get Roleplay 4 Life nonstudents contacted - done Crosspromote bookbuy to discord - not done (doing it now)
- emerald got sick (please get well soon <3 <3)
Alice:
Make wednesday board games happen (along with Gwen) - done Check in with the orphaned freshers - not done Talk to Vikrum about fresher campaigns - done
Kyle:
Sort quiz night prizes - done Figure out how ASAP you can get quiz tickets on sale - should be happening this Saturday
Josh:
Make paranoia happen 2 weeks after roleplay - started Get UWASCA collab EMP done ASAPP (along with Gwen) - not done
Gwen:
Make wednesday board games happen (along with Alice) - done Get UWASCA collab EMP done ASAPP (along with Josh) - not done
Gatekeepers
Usual Suspects
Board Games
-
Last board games [4pm Wed 16/9]
- Alice ran it, it went well
- 3 games running at the peak
- Alice was relying for another committee member but that didn't happen
-
Next Board Games [Noon thurs 1/10]
- EMP needs to be done today
Alistair, Alice: Organise study break board games
RPGs
-
Primarchs
- No udpates
-
Paranoia
- Josh has started the EMP and has been in contact with Ellie and Jack
Magic: The Gavining
- Zendikar Prerelease [11am Sunday 20/9]:
- Josh is very hype, can walk people over from chall
- It's in Moot Court
Alistair: Run Zendikar
Wargames
- Kyle has talked to one of the freshers about 40k and a game happened today!!!
- Our SPG terrain is purchased
- ty Jameson <3 ;o
- $504 spent
- This means we have money left over to spend
- Kyle to bully people into helping paint the terrain
Kyle: Figure out how to spend the rest of the wargaming money
Fresher Campaigns
Alice: Get in touch with the orphaned freshers
- Alice would like to push the still-online fresher campaigns to consider the ezone, she has had a positive experience
Alice: Talk to online fresher campaigns about the ezone
Events:
Halloween 2019:
- At Symbol Jackie Shan
- Jackie has messaged the halloween chat and hopefully a meeting will happen
- Probably aiming for study break
Roleplay 4 Life [Sat 26/9 - Sun 27-9]:
- EMP
- EMP got rejected. Alistair will try to fix that tonight
Alistair: Look into the roleplay 4 life EMP
- Online Adverstising
- It's up! On Facebook, Discord and email
- Physical Advertising
- Still needs to be done
- Emerald has produced a poster by editing griffin mcelroy into amelia's from last year
- Emerald to upload the poster
- Technical Stream Stuff
Emerald, Taylor: Talk to Gozz about roleplay stream babbysitting
- GMs and Games
- There have been plenty of GMs, both trusted and new, who have been in touch with Emerald
-
Nonstudents
- No nonstudents are allowed to come if they have not RSVP'd by now
- Emerald shares the list of nonstudents who have RSVP'd
- And who could forget young Kyle :)
-
After hours access
- Taylor points out that we will need an after hours access pass for the loft, and then pass that onto security so they can grant access to bathrooms
Alistair: File for an after hours access pass
Alistair: Book the loft for roleplay
Book Buy [Thursday 1/10]
- It has been less than a year since we turned down Ludicrous COGZ so Ed legally cannot propose it again
UWASCA Collab [12pm Saturday 3/10]:
- People are working on things this week
- Josh and Gwen are working on an EMP
- Other people have got advertising under control
- Locked in Arts L Room 4 for 3/10
- Jackie is prepared to provide a float, but UWASCA is looking to be the central money handler. If we do float, we will handle money.
Relay [Saturday 10/10]:
Autumn: Contact previous relay signups to see if they want to sign up
Autumn: Make a post about breakfast in the event
-
Communication we will need to do:
- make a comprehensive what-to-bring list
- make a thread about who's planning to be where/when
- establish helpers (taylor uses the term "suckers") for setup and packup, including people who will be fresh for packup
-
As well as roleplay, we should get people hype for challenges and dumb
Autumn: Create a roleplay/relay Discord channel for promoting bullshit and sharing goofiness
Taylor: On 10/10, bring tiny table (littol lap table) for gaming purposes
Quiz Night [Thursday 22/10]:
- Lightmittie update
Kyle: Make a FB event
- Darkmittie update
- "Lightmittie look like they're up to something" >> <<
- Darkmittie are looking on from the shadows
OGM [1pm Friday 23/10]
- Alistair has got in contact with venues to ask about possibilities
- Venues asked us to be more specific
Alistair: Email back venues
- Concerns have been raised about the tightness of constitutions and the powers we believe we have
- Taylor is considering calling up legal aid to ask for advice
Alistair, Taylor: Review the constitution
Joint REDACTED [20/11-23/11]:
- We had a meeting last night
- Taylor: "MOTHERFUCKER"
- Taylor: "I was asleep"
- We have approved ticket prices (Alistair thought it had already happened, but it's happened for sure now)
- Tickets will be $100 earlybird, $110 standard
- Alistair has shared the budget with Taylor
- Taylor trusts that Jackie can use the coles catalogue
- The food budget is $18pp, with actual estimates coming up to just under $17pp. Doing part of the food buy at spudshed will give us even more breathing room.
- Our maximum/expected income (assuming all 50 earlybird) will be $5000. $4050 of that will be accomodation costs (IF we get 50 attendees). If we budget $18pp for food, then that's $900. Leaving us $50 profit. Any late-bird buyers will be additional profit. Snack sales made during the event are also considered profit.
- "Painkillers and cleaning products are the forbidden food items"
- Alistair and merlin has a meeting with Leigh on Monday. (He got back from his holiday!)
Alistair: Attend a meeting with Leigh for camp
Room Update:
-
Busy bee
- Saturday we have a big busy beeeeeee
- Gatekeepers/committee please submit apologies if you are unable to make it
-
Broken light
Reimbursements:
- Pending:
- Autumn: -$34.79
- Alistair: $55
- Kyle: $504 for wargaming terrain purchase
Guild:
-
Tenancy Reallocations
- No udpate
- Still waiting on re-reallocations following our appeal being upheld
-
2019 Sem 2 Grant
- It's looking like the money is going to get paid out at the same time as our combined 2020 Sem grant, at the end of the year
-
SPG
- We got 100% of the money ($504 dollar put into our account, exactly what Kyle spent)
Jackie: Email our wargaming receipt to Jameson
- SOC Meeting
- 2020 semester 2 grants are open, due on 23/10
- Jameson has requested we don't include food runs in our semester grants
- And requested that we DO include the receipt for the Oday stall, which will let them add oday corrections to our semester grant
- The thing from the last SOC meeting about getting volunteering credit has been revised, they will credit you for your position instead of your number of hours
Taylor, Jackie: Get on top of sem 2 grants
- Best Club applications
- Alistair submitted it!!
- It's "not good"
- We've grown despite the pandemic
- here's some fun pictures
- "No Limits"
General Business:
Webkeeping
- Prof Comp
- Sprint 2 is done, we need to mark that at some point
- Also donald showed off his own personal version, which is ticking along
Alistair, Taylor: Mark profcomp sprint 2
- Renamed "Events" to "Announcements"
- Alice has proposed we rename out #events channel to #announcements-and-events
- Alistair has changed it
First Aid Course
- No udpates
Meeting closed: 7:25pm
This Week's Action Items: Alistair:
Organise study break board games (along with Alice)
Run Zendikar
Look into the roleplay 4 life EMP
File for an after hours access pass
Book the loft for roleplay
Email back venues
Review the constitution (along with Taylor)
Attend a meeting with Leigh for camp
Mark profcomp sprint 2 (along with Taylor)
Taylor:
Talk to Gozz about roleplay stream babbysitting (along with Emerald)
On 10/10, bring tiny table (littol lap table) for gaming purposes
Review the constitution (along with Alistair)
Get on top of sem 2 grants (along with Jackie)
Mark profcomp sprint 2 (along with Alistair)
Jackie:
Email our wargaming receipt to Jameson
Get on top of sem 2 grants (along with Taylor)
Autumn:
Contact previous relay signups to see if they want to sign up
Make a post about breakfast in the event
Create a roleplay/relay Discord channel for promoting bullshit and sharing goofiness
Emerald:
Talk to Gozz about roleplay stream babbysitting (along with Taylor)
Alice:
Organise study break board games (along with Alistair)
Get in touch with the orphaned freshers
Talk to online fresher campaigns about the ezone
Kyle:
Figure out how to spend the rest of the wargaming money
Make a FB event