Unigames Committee Meeting #33 - 28/10/2019

by Donald Sutherland 28/10/19

Unigames Committee Meeting #33 - 28/10/2019

Attending

  • Alaura
  • Donald
  • Alistair
  • Amelia
  • Elana
  • Kyle
  • Emerald
  • Gavin

Apologies

  • Aoibhinn
  • Taylor

Absent

  • Colin

Meeting open: 11:57 PM

Reports:

President's Report:

  • Week's been very busy due to family stuff
  • Attended halloween and helped pack up
  • I bought a whiteboard for the clubroom but I left it at home :-(

Vice-President's Report:

  • Meetings and emails

Gatekeepers

  • no updates

Treasurer's Report:

  • Account balance: $1992.75
  • Barely slept last night and super not functioning
  • so the plan is to go back to bed for a couple of hours then smash the rest of grants out tonight

Secretary's Report:

  • I'm finally learning to drive

Librarian's Report:

  • Overdue items: none
  • Haven't done the buy part of book buy yet

Fresher Rep's Report!:

  • Halloween was fun!
  • I slept for so long
  • That's all I've done

OCM reports

  • Elana: "I'm back!"

Past action Items:

Alaura:

  • Organise advertising for holiday sealed league (along with Donald) - not done
  • Advertising for wargaming (along with Donald) - not done
  • Chat with Winslade about future scheduling - not done
  • Go through Camp feedback and begin writing a handover - not done

Aoibhinn:

  • EMP for wargames event/teach Kyle - not done
  • Watch out for board game events to snipe clubs for collabs - ongoing
  • Look into Unigames solo Mega-Game-esque events a la Primarchs - ongoing

Taylor:

  • Do a full financial breakdown of camp - ongoing
  • Chase up people who said they would donate - not done
  • Decide budget for book buy - done
  • Do grants - ongoing
  • Get in contact with Jacob to find out what is going on with grants - ongoing
  • Get on top of shirts - not done

Donald:

  • Distribute the sealed league prizes - not done
  • Organise advertising for holiday sealed league (along with Alaura) - not done
  • Advertising for wargaming (along with Alaura) - not done
  • Make an archive guide - not done
  • Make a post about the guild bathrooms - not done
  • Make a list of summer jobs - not done

Amelia:

  • Look into / post about summer games - not done
  • Look for food run receipt (along with Emerald) - not found

Colin:

  • Draw up a collab procedure document - not done
  • Get perspex - not done

Emerald:

  • Look for food run receipt (along with Amelia) - not found

Agenda

Usual Suspects:

Boardgames

  • Board games happening this Wednesday @ 12pm
  • Donald is organising it
  • Next one is after exams, on the week of the 25th November

RPGs

  • Next one after exams, on the week of the 18th November
  • Thinking L5thR

Magic

  • Donald: Distribute the sealed league prizes

  • Throne of Eldraine sealed league may be popular
    • Likely should occur post exams/holiday sealed league

    • Alaura & Donald: organise advertising for holiday sealed league

Wargames

  • Painting day happening tomorrow (29th October)
  • Competitive event is still planned for after exams
    • Looking at the 23rd of November

    • Aoibhinn: EMP for wargames event/teach Kyle

    • Alaura & Donald: Advertising for wargaming

Fresher Campaigns

  • Amelia is writing up the Summer games things now

  • Amelia: Look into / post about summer games

Collabs:

  • Collab procedure:

    • Colin: Draw up a collab procedure document

  • Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

  • Alaura: Chat with Winslade about future scheduling

  • Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

  • Alaura: Go through Camp feedback and begin writing a handover

  • Taylor: Do a full financial breakdown of camp

LARP1001

  • Reps: Colin, Emerald + Elana, Aoibhinn
  • Next one is immediately after exams: 16th November

OGM [10th September]:

  • Is Kyle on committee yet?
    • No updates, the email is sent to them
    • Donald has re-sent the ammendments to them

Charity Vigil [28th/29th September]:

  • Reps: Colin, Taylor
  • There was a meeting
  • But Taylor is not here and Colin can't find minutes
  • Updates to come

Relay for Life [12th/13th October]:

  • Reps: Taylor + Elana, Emerald
  • Taylor still has to send feedback through
    • Elana just got a feedback form

    • Taylor: Send feedback to Relay for Life

  • Taylor: Chase up people who said they would donate

Cameron Hall-oween [26th October]:

  • Reps: Aoibhinn, Amelia
  • Went pretty well
  • Lot of door sales
  • $343 in gross sales from the square reader
  • Was well attended, nothing went disasterously wrong
  • We almost missed some things
  • No wrap-up meeting has happened yet, so stay tuned.

Book Buy Semester 2:

  • It happened!
  • We are slated to buy:
    • Boardgames
      • Photosynthesis
      • Dungeon Mayhem
      • Necromunda Underhive
    • RPGs
      • Kids on Bikes
      • Delta Green (Adventurers Handbook)
      • RuneQuest Glorantha (Roleplaying in Glorantha)
      • 1 Set of L5R 5e Dice

    • Alistair: Buy the things

Summer LARP:

  • Reps: Alistair, Elana, Emerald
  • Writer's meeting this wednesday
  • EMP is nearly done
  • Venues are not replying to us
  • Last LARP1001 on 16th Nov event will hopefully promote Summer LARP

Un-Charity Vigil:

  • Reps: Alaura, Aoibhinn, Kyle
  • Alaura discusses a fundrasing goal: the wyrmwood gaming table
    • Pretty unrealistic, but a goal to get people funraising towards
    • Donald doesn't want all Uncharity money being committed towards one specific goal, but rather saved to bolster the club's accounts.

[REDACTED] 2020:

  • Tentative date: 19th-22nd of June 2020
  • Booking is "tentative". We missed a payment date because guild, so theortically someone could take that weekend.
  • But if not, then we should be good.
  • The alcohol situation should also be cleared up.

Guild

  • FilAus Incident:

    • Not recieved our apology.
    • We would like to get it resovled by the end of the Guild calender year.

    • Aoibhinn: Send email to SOC re. FilAus

  • Tenancy cupboard allocations:

    • No updates

  • Elevator:

    • There is an elevator meeting this Wednesday, at 3pm in the CCZ

  • Grants:

    • Grants are due this wednesday

    • Taylor: Do grants

    • Taylor: Get in contact with Jacob to find out what is going on with grants

  • SOC:

    • Next SOC meeting: Feb

  • Tenancy:

    • Next tenancy meeting on the 20th Nov

Room Update:

  • Speakers (summer job):

    • Alaura is compiling a shortlist

  • Bunnings things (summer job):

    • Fridge Whiteboard
      • Still need more magnets
    • Noodles
      • We still need to put them up
    • Floor felt
      • We got some floor felt
    • Tiny whiteboard
      • For long-term borrowing things
    • President's picture
      • Need the same type of magnets for the picture
      • Alternatively just tape it to the filing cabinet.

  • Wargaming shelf (summer job):

    • Colin: Get perspex

  • Storage solutions (summer job)

    • Things with lids
    • Need to move old folders into filing cabinet
    • We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

  • Storage boxes for minis are $21 each and have removable sections

  • Cleaning the clubroom

    • Please clean the clubroom, please

Reimbursements:

  • Not yet, but there will be
  • There was a food run, but the receipt for it has been lost
  • It was paid for with club money already, and we have received change for it, so no reimbursement is required.

General Business:

  • Embroidery:

    • Ongoing

  • New T-Shirts:

    • Taylor: Get on top of shirts

  • Archives:

    • Donald: Make an archive guide

  • Board games guide:

    • Nothing received yet

  • Food run:

    • Will be organised, is needed

  • Campus Toilets:

    • Donald: Make a post about the guild bathrooms

  • Prof Comp

    • They delivered us the product!
    • tl:dr; The product they delivered will not be replacing our library system without modifications
    • Marking happening today

  • Discord things (summer jobs):

    • Ongoing

  • Handovers:

    • The way we do handovers need to change
    • We currently treat the wrap-up meeting minutes as the "handover"
    • This is a bad idea
    • Make a document for each event, and copy and edit those documents each year
    • Taylor will test these changes with Charity Vigil

  • Committee meetings during exam period:

    • Committee members are under no obligation to attend meetings during exam period
    • If you need to study/a break/go to a exam, then defintiely don't come
    • We'll keep the meeting time just in case.

  • Splat buy:

    • Cthulhu Fluxx:
      • Since it didn't get approved at the book buy, Colin wants to splat buy Cthulhu Fluxx
      • Passes 5-1-1

      • Alistair: Buy Cthulhu Fluxx along with the rest of the book buy stuff

  • Post approval

    • We've had post approval on our facebook group for a while now
    • UniSFA recently got rid of it on their group.
    • Thoughts?
      • General consensus seems that the sitation is fine to turn it off now.
      • We trust our memberbase.

Donald: Make a list of summer jobs

Meeting closed: 1:19PM