Unigames Committee Meeting #34 - 04/11/2019

Attending

• Aoibhinn
• Taylor
• Alistair
• Elana
• Donald
• Emerald
• Kyle

Apologies

• Alaura
• Amelia
• Colin

Absent

Meeting open: 12:03

Reports:

President's Report:

• Working for those dollars

Vice-President's Report:

• emails
• Did grants for panto
• No longer on panto
• Got a job playing with LEGO

Treasurer's Report:

• Account balance: $992.75
• Grants got in
• Finally did the financial breakdown of camp (as part of grants)
• Went to sleep for four ~~weeks~~ days after grants
• Went to the elevator meeting

Secretary's Report:

• Played too much D&D last night

Librarian's Report:

• Overdue items: Chronicles of Darkness. Secret Hitler & Saboteur
• I need to look at removing some of the less played games to make room for new things
• I want to do a book audit during the holidays to make sure the library is up to date
• Went and bought all of the new things, give money

Fresher Rep's Report:

• Freshers are still motivated to study

Past action Items:

Alaura:

• Organise advertising for holiday sealed league (along with Donald) - not done
• Advertising for wargaming (along with Donald) - not done
• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done

Aoibhinn:

• EMP for wargames event/teach Kyle - today
• Watch out for board game events to snipe clubs for collabs - ongoing
• Look into Unigames solo Mega-Game-esque events a la Primarchs - in progress

Taylor:

• Do a full financial breakdown of camp - mostly done
• Chase up people who said they would donate - in progress
• Do grants - done
• Get in contact with Jacob to find out what is going on with grants - done
• Get on top of shirts - on halt due to money

Donald:

• Distribute the sealed league prizes - not done
• Organise advertising for holiday sealed league (along with Alaura) - not done
• Advertising for wargaming (along with Alaura) - not done
• Make an archive guide - not done
• Make a post about the guild bathrooms - not done
• Make a list of summer jobs - not done

Amelia:

• Look into / post about summer games - done
• Look for food run receipt (along with Emerald) - not found

Colin:

• Draw up a collab procedure document - not done
• Get perspex - not done

Emerald:

• Look for food run receipt (along with Amelia) - not found

Gatekeepers

Agenda

Usual Suspects:

Boardgames

• Exam study event went fine
• Ended up running on quite a while
• Next event on the week of the 25th

RPGs

• L5R 5e is the next one, week of the 18th
• Contacted Jack about GMing, need a second
• Roy is running a Dark Mist one-shot on November 10th for anyone interested

Magic

• Sealed league post exams

• Alaura/Donald: make advertising for Throne of Eldraine sealed league

Wargames

• Painting day went reasonably well
• They ended up playing Photosynthesis instead
• 23rd of November for the competetive event
• The cupboards are currently being made to fit another donation of terrain

Fresher Campaigns

• We'll see if they're still alive after exams
• This will also help us update the campaign board

• Amelia: Follow up on summer games after exams

• Amelia: Chase up GMs to figure out which games are left

Collabs:

• Collab procedure:

  • Colin: Draw up a collab procedure document

• Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

• We have a full financial breakdown!
  • Taking into account only $85 from earlybirds
  • We spent $2728 on accommodation for everyone
    • Three day stays at $6 each
  • $40 on firewood
  • $819.89 on camp food (not snacks)
  • $8.58 on first aid supplies
  • $17.02 on supplies for Assassins
  • Total expenses: $3631.49
  • $2805 in early bird tickets
  • $900 in standard tickets
  • $135 in partial tickets (we priced at $30 for friday, $35 for saturday, $35 for sunday)
  • $3840 total income
  • $208.51 profit, not counting anything like snack sales
  • Is very good!

• Alaura: Chat with Winslade about future scheduling

• Aoibhinn is contacting Mega-game people to get a framework from them

• Alaura: Go through Camp feedback and begin writing a handover

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Next one is immediately after exams: 16th November

• Aoibhinn: Advertise LARP1001

OGM [10th September]:

• Is Kyle on committee yet?
  • No updates, the email is sent to them
  • Donald has re-sent the ammendments to them

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Fine update: Unigames is off the hook
• It was split in a means based way
• We donated $88 via food sales, and because of this the subcommittee has been included in the division of the fine
• Treasurers of all the clubs are meeting up to discuss revenue soon
• We don't have a finalised amount of how much is being donated, waiting on UCC

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald

• Taylor: Send feedback to Relay for Life

• Taylor: Chase up people who said they would donate

• Taylor: Get a can-opener

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• Still no wrap-up meeting has happened
• Approximately 32 people showed up
• 13 door sales
• Waiting on $40

Book Buy Semester 2:

• We bought everything bar the L5R dice!
• Tactics was out of stock of the dice
• RuneQuest is being shipped

• Alistair: Follow up on Cthulhu Fluxx spalt buyers

Summer LARP:

• Reps: Alistair, Elana, Emerald
• We wrote things
• There is a quest writing guide
• EMP is very close to done
• The subcommittee has a loose budget. No actual budget has been drawn up

Un-Charity Vigil:

• Reps: Alaura, Aoibhinn, Kyle

• Aoibhinn: Talk to other clubs about reps

[REDACTED] 2020:

• Confirmed date: 19th-22nd of June 2020
• Payment has left our account, however the dates are not locked in yet because their website is not great

• Aoibhinn: Call Manjedal to verify that they've confirmed our booking

Guild

• FilAus Incident:

  • Not recieved our apology.
  • We would like to get it resovled by the end of the Guild calender year.

  • Aoibhinn: Send email to SOC re. FilAus

• Tenancy cupboard allocations:

  • No updates

• Elevator:

  • There was an elevator meeting
  • Taylor took notes
  • Very very rough estimate of "mid one millions"
  • The University is alledging to pay for it, but it's not in writing
  • 2021 perhaps?
  • Shenaningans are happening
  • Very long discussion about clubs moving locations to more accessible places
    • Pros:
      • more accessible
    • Cons:
      • club culture
      • storage space
      • various other things
  • We need to discuss things with the new tenenacy chair as soon as they come on

• Grants:

  • Grants submitted
  • Money incoming hopefully

• SOC:

  • Next SOC meeting: Feb

• Tenancy:

  • Next tenancy meeting on the 20th Nov
  • A full reallocation is coming up
    • They'll give us a form to fill out

Room Update:

• Cameron Hall maintenance:

  • A couple of people come by this morning and took photos of damaged things
  • Also the lights in the emergency exit have been fixed

• Speakers (summer job):

  • Our system is finally dead
  • Alaura is compiling a shortlist

• Bunnings things (summer job):

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf (summer job):

  • Colin: Get perspex

• Storage solutions (summer job)

  • Things with lids
  • Need to move old folders into filing cabinet
  • We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately
  • Storage boxes for minis are $21 each and have removable sections

• Cleaning the clubroom

  • Please clean the clubroom, please

• We need to put more things on shelves

Reimbursements:

• Alistair: $310.25 for Tactics book buy
• Alistair: $98.38 for RuneQuest

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • Postponed until after grants

• Archives:

  • Donald: Make an archive guide

• Board games guide:

  • Nothing received yet

• Food run:

  • Will be organised, is needed

• Campus Toilets:

  • Donald: Make a post about the guild bathrooms

• Prof Comp

  • Wrapped, need to mark them

• Website:

  • Summer job, lets do it

• Discord things (summer jobs):

  • Ongoing

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year
  • Taylor will test these changes with Charity Vigil

• Committee meetings during exam period:

  • Committee members are under no obligation to attend meetings during exam period
  • If you need to study/a break/go to a exam, then defintiely don't come
  • We'll keep the meeting time just in case.

• Post approval

  • Donald: Turn off post approval

Donald: Make a list of summer jobs

Meeting closed: 1:48PM