Unigames Committee Meeting #4 - 29/03/2019

Attending

• Alaura
• Aoibhinn
• Donald
• Alistair
• Amelia
• Brett
• Elana

Apologies

• Jasmine
• Taylor
• Gavin

Absent

• none

Meeting open: 11:24AM

Reports:

President's Report:

• This is a bit of long one sorry
• I finally finished halloween photos
• Looked into fancy paper and graphic design
• Have a camp checklist
• I'm now UniSFA CCC
• We also came second at the pride quiz night!

Vice-President's Report:

• Nothing to report

Treasurer's Report:

• Account balance: $2362.08
• We got $248 in O-Day grants
• Taylor has not submitted a report

Secretary's Report:

• Hello I've been busy
• I'm making online committee stuff
• I am severely behind on advertising stuff sorry
• Work is hell
• Mailing lists have not been seperated yet. Will email using the current system until resolved

Librarian's Report:

• Overdue items: None
• Not a door lord any more, RIP
• I have awarded two strikes in the past week
• A game was returned without being signed-in
  • Please make sure to get someone to sign in your resources when you return them

Fresher Rep's Report:

• Freshers seem to be happy

Past action Items:

Alaura:

• Organise appointments for Camp (along with Aoibhinn, Taylor, Gavin) - kind've done
• Clarify head chef + Camp leader situation - not done
• Clarify head first aider + alcohol situation - not done
• Look at whiteboard wraps - not done

Aoibhinn:

• Organise appointments for Camp (along with Alaura, Taylor, Gavin) - kind've done
• Get a list of gatekeepers for fridge. - list has been got, WIP

Taylor:

• Organise appointments for Camp (along with Alaura, Aoibhinn, Gavin) - kind've done
• Post on gatekeepers about not writing on fridge/freezer - done
• Work on appeal draft - not done
• Sell Stickeez. - not done

Donald:

• Upload more membership forms - not done
• Advertising for sealed league to go out ASAP - not done
• Advertising for prerelease to go out ASAP - not done

Gavin:

• Organise appointments for Camp (along with Alaura, Aoibhinn, Taylor) - kind've done

Gatekeepers

• Simon Lawrence has been approved as gatekeeper

• Aoibhinn: Train Simon

Agenda

Usual Suspects:

Boardgames

• Brett is board game dude, Jasmine will redirect any enquiries to Brett
• Monday Week 7: Classics Society
  • Jasmine is planning to meet up with President for EMP
• Week 7: Access Department
  • Friday
  • They're doing the EMP, so we don't have to worry
• Photography is also interested
  • They just are deciding the date
• No updates from BPhil

RPGs

• There is a star-wars one-shot tonight!
• GMs are: Winslade and Szymon, with Cam as a backup
• Committee will be around to babysit

• Donald: Message GMs for tonight to make sure things are all good

• There will not be any run in week 7, next one is week 8

Magic

• We should run a draft next week, week 6
• Draft/Commander night, probably Wednesday/Monday?
• Starting at 4PM again.

• Donald: Put up prerelease advertising ASAP

• We'll delay sealed league until after War of the Spark prerelease.

Wargames

• So the GW paints are awful, and designed to make you waste money.
• Kyle has recommended another brand - Army Painter War Paints - which is just as good but comes in dropper bottle to make less mess
  • And is also slightly cheaper
  • Equivalent colour range, and also available at Tactics.
  • Kyle has recommended that we start to phase GW out in favour of this when we replace paints
• Mordheim is still running
• There is a semi-competitive 40K tournament being run on April 1st. Neat!

Fresher Campaigns

• No updates on Fresher Campaigns!
• Fresher organisers: Make a whenisgood for organising a fresher campaign group meeting, to handle the next wave of allocations.

  • Amelia: Make a whenisgood for fresher business

Events:

Halloween Party:

• Photos have been uploaded!
• This event can be purged!
• Leftover money from budgeted security and leftover alcohol sales has been redistributed.
• Finally, this section of the minutes can be purged.

Prosh [March 20th]:

• Alaura emailed committee's feedback
  • No response was got
  • They also put out a marshall feedback form - Alistair filled it out

Envoy Mega-Game [29th March]:

• Mega-Game was cancelled by Envoy
• This was due to low ticket sales
• Only 8 sales, at least 20 are needed
• Consensus was low ticket sales was caused by low advertising time
• Next time, encourage people to not buy tickets on the day

Scitech - After Dark [April 6th]

• Confirmed both Liam and Ellie are GMing Numenera and Paranoia respectively
• Gavin is good to run D&D.
• List of guests that will be getting free entry:
  • Liam
  • Ellie
  • Gavin
  • Alaura
  • Aoibhinn
  • Taylor
  • Amelia
  • Donald
  • Brett
  • Alistair

• Donald: Email Scitech with this list and follow-up questions

SwanCon [19th-22nd April]:

• Laura gave us some details
• Three people at a time to man the boardgames area, up to 6 a day (2 shifts of 3).
• 8AM - 8PM, though 8AM is real early
• For the full run of the convention
  • Only runs until 3PM on the 22nd

• Alistair: Contact Committee/Gate about SwanCon volunteering

Quiz Night [10th May]:

• Another meeting has happened!

• Amelia: Talk to other clubs about fresher tables

• Quizmittee approved Donald's poster, Donald needs details to update it

• Donald: Get details to update poster

• $15 per person
• $100 per table up until a week before

CAMP - Fiends and Fae (Redacted) [21st-24th June]:

• Alaura is going to try and finish the EMP Saturday.
• Alaura has a checklist of camp document
  • We need to complete roster
  • Committee qualifications:
    • Alaura: First Aid + Food safety
    • Aoibhinn: First Aid, RSA, Food Safety, Mental Health First Aid
    • Taylor: First Aid, Food Safety
    • Donald: First Aid, Mental Health First Aid
    • Alistair: First Aid, RSA, Food Safety
    • Amelia: nothing, but is going to try!
    • Brett: First Aid, RSA, Mental Health First Aid
    • Elana: First Aid
    • Jasmine: First Aid, Food Safety, Mental Health First Aid
    • Gavin: RSA, First Aid, Food Safety

  • Everyone: Get Food Safety if you don't have it

• Alaura: Contact Manjedal about evac plans and full site plan

• Alaura also enquired about guild graphic design for poster for some specialist details
  • $22.50 an hour for their services.

Harry Potter LARP:

• Will Corbett is going to talk to Harry Potter again to figure out what's going on

Room Update:

• Fridge/freezer chaos

  • Fridge temperature has been increased (less cool), because it was freezing drinks
  • Current fridge/freezer fail tally: 28

• Storage allocations

  • Appeal draft is still in progress
  • Meeting is yet to happen

Reimbursements:

• Gozz: $473.04 for food run last week (was reimbursed, but this is the exact number)
• Alistair: ~$29ish for paints
  • Delayed, so it can be paid via transfer, not cash.

General Business:

• Seperate mailing lists:

  • Donald: Ask again about mailing lsits

• Our old fridge/freezer is currently in the landing.

  • Annique no longer wants them
  • Alaura can't pay for them
  • UniSFA has expressed some interest.

  • Alaura: Speak to UniSFA about old fridge/freezer

• Cameron Hall first aid:

  • Alaura: Try and organise a Cameron Hall first aid course

• Leadership training:

  • Aoibhinn: Try and organise leadership training

• Accessibility:

  • no updates

• Selling the stickeez:

  • Taylor: Sell Stickeez.

• Committee photos:

  • All committee members should submit a photo to Alaura.

• Book buy:

  • Tentative book buy for the 26th April.
  • Brett is away from 25th April to the 1st May
  • We'll reevaluate the date.

Meeting closed: 12:47PM

--

Action Items:

Alaura:

• Contact Manjedal about evac plans and full site plan
• Speak to UniSFA about old fridge/freezer
• Try and organise a Cameron Hall first aid course

Aoibhinn:

• Train Simon
• Try and organise leadership training

Taylor:

• Sell Stickeez.

Donald:

• Message GMs for tonight to make sure things are all good
• Put up prerelease advertising ASAP
• Email Scitech with this list and follow-up questions
• Get details to update poster
• Ask again about mailing lsits

Alistair:

• Contact Committee/Gate about SwanCon volunteering

Amelia:

• Make a whenisgood for fresher business
• Talk to other clubs about fresher tables

Other:

• (Everyone) Get Food Safety if you don't have it