Unigames Committee Meeting #5 - 03/04/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Josh
• David
• Gen
• Chris
• Hannah
• Emerald
• James

Apologies

• Connor

Absent

Meeting scheduled: 6:00PM

Meeting open: 6:16PM

Reports:

President's Report (Jackie):

• if anyone wants a google doc of about 11 hours worth of a timeline of iconic warrior cats videos/content, hit me up
  • can you tell i'm really normal
• yeah i was at the SOCPAC
• contacted many people and wrote emails for clubbed
• wrote up a 5 page document on how clubrooms are important
• gonna buy a new scarp book for club tomorrow
• smfsd lockdown continues
• Fridge poster

Vice President's Report (Gibbi):

• Went to Socpac
• Ran Jumpstart
• Mom spoilers not too bad
• Looking into Lancer
  • Thanks Emerald
• Working on the magic doc i prommy
• Theros flashback EOI up on Thursday 🙂

Treasurer's Report (Connyah):

• icky cold is icky
• Account Balance: $4245.30 (things have almost definitely changed coz of withdrawals n stuff)
• Committee is CSGOing to become Steven
• also went to SOCPAC

Secretary's Report (Josh):

• Steven (Derogatory)
• Sigma Study Grindset (I cannot believe I have to do work to get a degree)
• OGM minutes done! I will post them alongside the minutes for this meeting!
• Newsletter for March coming out this Friday! Get hyped!
• Hyped for CoC!
• My brain is stuck in [REDACTED] quiz mode
• OMG YES AND CAT CAFE MEOW

Librarian's Report (David):

• You gotta up those numbers, Steven...
• Feeling the (metaphorical) heat as deadlines start approaching...
• Attended SocPac for the first time
• Did charity vigil subcom things (mainly graffic desine)
• Processed some board game donations
• Ran Intro to Wargaming, was fun
• Here, have 7 minutes of Revali theme music

Fresher Rep's Report (Gen):

• freshers excited for study break!!!
• C boardgames went very well
• Guess what
• is on Wednesday
• that i'm losing my mind about
• im gonna go feral

Reports de la OCM (Chris, Hannah, James):

• Chris:
  • conkus cthonkus date locked in (next wednesday)
  • advertisement coming shortly
  • my sax is bronken (significantly less bronken)
• Hannah:
  • somehow survived the week even if my sleep schedule has officially gone down the drain
  • C board games happened and seemed to be a lot of fun
  • I would die for Mr Fox the cat and I hope he catches that fly at some point
  • also cat mug for the win
  • staring at the gooped lolly jar
• James:
  • Went to C Boardgames. Had a ton of fun.
  • Going to start work on Epic Boardgames announcement.
  • I did not get pranked on April’s Fools day and I feel like I missed out.
  • miss the sofa...
• Texas
  • it's me Jackie saying the report
  • I (Texas) beat the mech bosses in terraria
  • convinced people to come to CoC oneshot on Wednesday
  • account balance: this bit again

Immediate Past President's Report (Emerald):

• Emerald has attended: ==6/6== Meeting
  • hi Josh
  • hi Gibbi
  • idk what you guys are talking about 'mid sem pressure'
  • i did my stuff last week
  • was very bad
  • if everyone looked at all of the lancer mechs that they would find one that they would like
    • and thats good
  • love you all

Past action Items:

Action Items:

Jackie:

• Message Swancon and ask if they want volunteers - Done

• Contact ACYA about dates - Done

• (with Emerald) Confirm Dates and send out a Save The Date for 40th Anniversary - Confirmed Dates

• (with Emerald) Discuss Ball Merch - Brainstorming

• (with Josh) Sort out how to get Danika's chairs - Done

• Post Minis Discussion on Facebook - Done

• Continue to investigate minis - Done

• (with Josh) Fix the unigames constitution on website - Not Done

Ethan:

• Make Quickplay Guide - Not Done

• Theros EOI - Ask about this in April- Done

• Message committee about deck boxes - Not Done

• Jumpstart announcement, events on facebook for all the magic "stuff" (specifically discord) - Done

Josh:

• Post ogm minutes oTL - Going up with this meetings minutes

• (with Jackie) Sort out how to get Danika's chairs - Done

• Updates regs on website - Not Done

• (with Jackie) Fix the unigames constitution on website - Not Done

David:

• Copy paste tactics email for uncharity prizes - I forgor

• Contact Patrick regarding D&D Screening Collab Event - Done

• Research sleeving Boardgames - In Progress

• Message Finn about SPLAT buy - Done

Gen:

• Food Safety Training for [Redacted] - Not Done

Chris:

• Announcement for Call of Cthulu - Done

James:

• Food Safety Training for [Redacted] - Not Done

Emerald:

• (with Jackie) Confirm Dates and send out a Save The Date for 40th Anniversary - Confirmed

• Mailing list for 40th - Nope

• (with Jackie) Discuss Ball Merch - In Pogress

• Return Dragons (we want them back) - Has returned dragons

Usual Suspects

Board Games

"C" Boardgames - Friday 31/03/2023 - 4pm

• Hannah says: Very full, 22~ish
• People having fun
• switched games throughout
• Gen Says: it did go on for a while
• casting shadows was a hit
  • Emerald says: AND LOTS OF DIFFERENT PEOPLE PLAYED IT

Study week boardgames - 11/04/23, 1PM-8PM

• Epic Boardgames Day
• Longer games, Dead of Winter, Root, Root Expansions, games that do not get played as often
  • Axis and Allies URAH

James: Announcements for Study Week Boardgames

Next Boardgames - Week 8

• Hannah and Chris

  Hannah, Chris: Organise Next Board games event

RPGs

Call of Cthulu RPG Night - Wednesday 05/04/2023 - 5pm

• GM List: Merlin, Jack, Gen
• Might be good to have Alistair on call
• Omg! Just 2 days away!

D&D 5e RPG Night - Friday 21/04/2023 - 5:30PM

• Got GM list with backups
  • Harry
  • Frosh
  • 'Big Josh'
  • Grace
• BACKUPS
  • Texas
  • Emerald
  • Chris
• Maybe need to find a space to do the whole event in the same area
• Lewis says: Overspill can absolutely happen into the CCZ, has happened before
• Set level 3

  James: Contact GM's about the 'deets' for DND 5e

Cyberpunk One Shot Night - Week 9

• Gen and Frosh

  Gen, Frosh: Cyberpunk One Shot Night EMP

Potential RPG event schedule for Sem 1 2023

• This would provide a nice balance of genres and mechanics between famous and niche games
• That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
• Pendragon/Pathfinder
• Spire/Heart
• One page RPGs

TCGs

Magic: The Gavining

• There will be a quickplay guide for it in the next week or so

  Gibbi: Make Quickplay Guide

Booster Box buying Bhenanigans

• NEW CAPENNA BOOSTER BOX IN AND ALMOST OUT
• Getting quote for MOM box ~2.5 weeks ($200 per box)

March of Machines Prerelease - 16/04/2023 - 11am

• Only two weeks away :O

Gibbi: Put up Announcement and Facebook event for MOM Prerelease

Jumpstart 2022 2 - 30/03/23 - 1PM

• 18 attendants
• very impressive turnout very happy with it
• gonna keep the magic events going

Theros Flashback Draft - End of April

• Theros SWEEP :sparkles:
• Entry $25

  Gibbi: Theros EOI to go out on Thursday 06/04/2023

Perth Gaymers ONE Draft

• They looking elsewhere now

Wargaming

Intro to Wargaming - 01/04/2023 - 12pm

• Pretty small attendence
• ~4 attendence
• Gaslands good!

Fresher Campaigns

• Going well
• Everything is sorted :thumbsup:
• DM's be chatting about things, seem to be enjoying themself
  • They have a vent channel to complain about system mechanics lmao

Unigames OGM - Monday the 13th (February) (At 3pm regardless of Date)

• OGM MINUTES UP WHEN YOU SEE THIS

Charity Vigil - 14/04/2023 - 15/04/2023

• Budget approved
  • Not all clubs have approved it
• Not much else
• David messaging sponsors tonight
• New wording on cost split, gone through
• David Poster
• Possible #maidsweep

Unigames [Redacted] 2023 - 30/06/2023 - 3/07/2023

• ACTIVITY ASSIGNMENTS
  • Assassins: King Connor
  • Debates: James and Hannah
  • Quiz: Josh, Chris, Gen, Gibbi
  • LARP: David and Connor
  • Oneshots: David
• Make call on official name next week
• roster up, please do

  Gibbi: Watch Jackie do [REDACTED] EMP

D&D Movie Outing UniSFA Collab - Sunday 23/04/23

• Organisation hell
• We need EMP, cinemas do not give schedule 2 weeks in advance
• Chris suggests broader time for event in EMP, confirming date later
• UniSFA also wants to join
• Saturday-Sunday of Next next week?
• 23rdish maybe

Swancon - April 15th-16th

• Jackie has confirmed everything
• Only has volunteers on the Sunday
• Looking for people to assist with teaching Pandemic
• Gold Coin Entry on Saturday for first timers!
• Otherwise $50 Concession
• $70 Normal

  Jackie: Make google form for people interested in volunteering at Swancon David: Buy Concession ticket for Swancon

ACYA Collab Event - 09/05

• 09/05 works
• will get advertisting 'stuff' given to us about a week before

Far Future Events

Joint [Redacted] 2023

• Jackie - Knowledge Bearer
• Gen
• Connor

Role Play 4 LYFE - 2nd-3rd of September

• Gen
• David

Quiz Night - ???

• Lightmittee
  • Gibbi
• Darkmittee
  • Chris

Relay4Lyfe

• Josh
• James Secret Captain
  • (he will be Captain for UniHall or smth)

Uncharity Vigil

• James
• Gibbi

Other Subcommitees for events throughout the year

Reimbursements:

• Approved
  • $256.60 to Connor for 07/03/23 food run
  • $234.50 to Connor for 23/02/23 food run
  • $209 to Gibbi for All Will Be One box
  • $150 to Gibbi for Theros Box
  • $351.87 to Jackie for 28/02/23 food
  • $262.71 to David for Dominos Pizza
  • $25.34 to David for Tim Tams & Glue
• Pending
• Unsubmitted
  • $553.00 Joint [REDACTED] Jackie Deposit
  • $178.65 To Connor for 27/03 food run
  • $4.50 to Connor for short term borrowing pocket

Guild:

SOCPAC - 28/03/2023

• David Summary:
  • Club Carnival Semester 2
  • SLT training 18th-19th of April
  • Cam hall now on libcal (specifically loft)
  • SPG due date 14/04
  • After hour access for lift
  • WELLBEING HAMPERS
    • Morbing out over this
    • Enough food for 10 people
    • Every fortnite tuesday
    • Free... ?
    • Clubs that have received include
      • UCC
      • UniSFA
      • ???? not us
    • Wellness marshals and stuff
    • Wellbeing Week

Tenancy

• Nupdates

Grants

• SPG due on the 15th of April
  • Major Collaborative Vibes
  • Can Hall
• "We can remove Morbius now" - Jackie

General Business:

Custom Playmats

• 1 to go ;-; please come get it if it is yours PWEASE PWEASEEEEE
• Gibbi even sold one of his personal spares

Westmarche 2

• 'uh' - David
• Maybe over semester break

40th Anniversary - September-Octoberish

• Contract received
• and invoice
• With time to plan before confirming
• Inside a suedey Dice/Gift Bag
  • Dice, maybe just a d20
  • MTGProxy
    • Treasure Proxy??
  • Simple Dice tray?
  • Acrylic Charm/Fridge Magnet
  • Stickers
  • Pins?
  • Everyone gets 1 (one) GoT card
  • A mini??
  • Pocket Squares?

Jackie, Emerald: Send out a Save The Date for 40th Anniversary Emerald: Mailing list for 40th Jackie, Emerald: Discuss Ball Merch

Gatekeepers

• No New Gatekeepers

Webkeepers

• No new Webkeepers

Room Update

Danika's Chairs

• Jackie and Josh can do it

Josh, Jackie: Grab them Chairs this weekend

New Printed Banner

• Nupdates

Library

Selling Minis

• Jackie has loads of leads
• waiting on responses

Card Sleeving

David: Research sleeving Boardgames

SPLAT - Finn Root RPG

• IT IS HERE COME AND USE IT AND PLAY IT
• THANKS FINN

• ROOTSWEEP ACHIEVED

Jack Boardgames Donation

• Fresher Jack has offered to give us some boardgames
• Terran
  • Chess in Space
  • Obscure, which is cool
  • Committee Thoughts: confused about 1 complexity and 60 minute playing time
    • Maybe give it a trial period???
  • Motion to Accept Terran: Passes
• Quiz King
  • Not even on boardgame geek
  • Trivia Tic-Tac-Toe
  • Committee Thoughts: no thanks
  • Motion to Accept Quiz King: Fails
• Game of Nations
  • Oil Control Game (USA Sim)
  • Try to influence oil supplies and the such
  • Espionage/Diplomacy aspect
  • 5.2/10 On BGG
  • Pacing is iffy, good 2P game
  • "decent"
  • Its 'a long boy'
  • Committee Thoughts: Same criticisms could be applied to other things in Library, niche filled already, box already damaged, big game, why play GoN when you can play Risk
  • Motion to Accept Game of Nations: Fails
• Admirals
  • "Stratego-Like"
  • Strategy game with deduction and bluffing elements
  • BGG: 5.6/10
  • 2 player, short games
  • we do already have stratego
  • Its another 'long boy'
  • "Like Chess but Among Us in the ocean"
  • Committee Thoughts: We have Stratego, it isn't played that often
  • Motion to Accept Admirals: Fails
• Rum Rebellion
  • 4.7/10 BGG
  • Basically Monopoly ;-;
  • Bad reviews
  • Committee Thoughts: Fun to teach your children about history, very luck based, Monopoly-like (derogatory)
  • Motion to Accept Rum Rebellion: Fails
• AXIS AND ALLIES
  • We do already own but AAA SWEEP
  • In (probably) better condition than ours
  • The box is box shaped (as opposed to ours)
  • Committee Thoughts: Good idea to upgrade probably
  • Motion to Accept AAA on the provision that it is used to update/replace our current copy: Unanimous

UWAnime "Donation"

• Pride gave UWAnime a Starwars X-Wing Mini and so now they went and gave it to us
• Its not even a donation
• Maybe we can raffle it off at some point?

Library System

• Apparently Jackie forgor that Donald has this
• We should have a nice guide written up to send to gatekeepers to prepare for ONLINE BORROWING

  Jackie, David: Work on Library borrowing guide (ONLINE)

Food runs

• Nupdates

Webkeeping

• Postponing mailing discussion until after Gozz completes PhD (congrats btw)
• March Newsletter coming out THIS FRIDAY!

Committee Business

• Gibbi: one day

Gibbi: Message committee about deck boxes

• Freyja has voluntarily excluded herself from the Society until the 24/04/23

Josh: Update regs on website

Jackie, Josh: Fix the unigames constitution on website

Meeting closed: 7:42 PM